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Now Foods · 1 month ago

BENEFITS & PAYROLL COORDINATOR II

Bloomingdale, IL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Now Foods is a company focused on health and wellness, seeking a Benefits & Payroll Coordinator II. The role involves assisting with the administration of health and retirement plans, managing payroll processes, and ensuring compliance with HR policies while also participating in employee engagement activities.

Health CareManufacturing

Comp. & Benefits

Responsibilities

Assists with the administration of all company health and retirement plans, including: medical, dental, vision, flexible spending accounts, disability, life, voluntary benefits, 401(k), profit sharing, EAP, and wellness programs

Acts as a backup for processing of new enrollments, plans changes, plan terminations, COBRA notifications to COBRA administrator, life conversions and benefit entry into HRIS system

Generates and distributes standard reports to benefit carriers on a regular basis

Assists with the benefits open enrollment processes (i.e. wellness testing and open enrollment meetings,), as well as any other employee events planned throughout the year

Assists with compiling, auditing and maintaining all information necessary to ensure accurate and timely processing of weekly payroll

Assists with maintenance of the payroll and time and attendance systems

Works with Payroll team to ensure all payroll updates, backups, and system maintenance requirements are performed in a timely manner

Develops a complete knowledge of the payroll/HRIS and time and attendance systems

Updates and maintains payroll procedures

Updates employee files to document personnel actions

Coordinates the maintenance and security of employee files in compliance with Records Retention policies

Provides guidance and coaching for questions and consultation related to HR topics and policies

Advises both employees and management regarding pay policies, procedures and documentation

Properly identifies, makes recommendations and effectively resolves routine and complex employee benefits and pay issues in a timely manner

Acts as a backup for weekly transmittal of U.S. and Canadian payrolls; and backup to for front desk coverage when needed

Identifies HR process (i.e. HRIS software) and transactional optimization opportunities and works with HR team to streamline, implement and align processes

Demonstrates respect and compassion for employees and visitors to ensure NOW’s core values are followed

Play a key role in 'making NOW a great place to work' by creating and executing fun events at work such as ice cream days and walk at workdays and off-site events such as Easter Egg hunts, Christmas party and summer picnic

Jump in and help with other events such as wellness screenings, charity drives etc. to ensure success

Complies with safety and GMP requirements

Supports a culture of safe production and exhibits safe work practices

Actively participates in the safety program by engaging in safety activities

Effectively provides and accepts constructive peer-to-peer feedback on safety performance

Adheres to policies, procedures, SOP’s, safe work practices, and safety policies and procedures

Reports ALL workplace incidents to supervisor immediately

Communicates concerns to supervisor, reports hazards, and provides input on prevention

Properly uses, wears, and stores Personal Protective Equipment when required

Participates on safety teams and/or completes safety-related activities as part of regular job responsibilities

Qualification

HRIS systemsPayroll regulationsMicrosoft ExcelProject managementCommunication skillsAttention to detailInterpersonal skillsTeamworkProblem-solvingConfidentiality

Required

Associates degree or equivalent; or two to three years related payroll experience and/or training; or equivalent combination of education and experience

Intermediate to advanced skill level in Microsoft Outlook, Word, Excel and PowerPoint

Working knowledge of HRIS systems such as UKG Pro, UKG Ready and Paylocity

Comprehensive knowledge of various HR laws and payroll regulations

Demonstrated awareness of regulations (federal, state and local) and compliance expectations related to payroll and benefits

Demonstrated ability to provide effective guidance and coaching in a variety of situations (developmental, disciplinary, etc.)

Strong attention to detail and proofreading skills. Must have excellent documentation skills

Strong interpersonal and teamwork skills; demonstrated ability to build relationships and effectively connect with others; approachable, empathetic and viewed as a responsive resource for employees and leaders

Excellent communication skills, both verbal and written

Strong presentation skills with demonstrated ability to connect with and engage employees of differing levels (front-line supervisors, managers, etc.) and diverse backgrounds

Must have ability to deliver presentations and trainings to groups of employees

Strong project management and organization skills with demonstrated ability to manage multiple tasks/projects simultaneously and manage time effectively

Strong business acumen; including comfort with accountability to business metrics, ability to make sense out of complexity and ability to think strategically and take appropriate actions

Maintains and protects confidential data with utmost scrutiny, judgment, and care and ensures awareness of and compliance with employment regulations and laws

Ability to analyze complex information, to define and solve problems and issues that arise with strong attention to detail

Ability to travel to other facilities and work off hours and weekends as needed

Presents a professional and positive image at all times

Self-driven, action-oriented, drives for results and motivated to accomplish objectives in a fast-paced environment

Displays a sense of urgency to meet all business objectives and critical deadlines

Prioritizes and shift directions and helps where needed as business needs require

Maintains a positive attitude and high-quality workload

Reacts quickly and appropriately to opportunities and problems and makes sound decisions and recommendations on sensitive, confidential issues

Follows up in a timely manner to issues not immediately resolved

Strong analytical skills with excellent attention to detail skills

Ability to identify multiple solutions and implement the best solution