Northwestern University · 1 day ago
Program Assistant 4
Evanston, IL
Full-time
Onsite
Mid Level
$25.50/hr - $27.25/hr
4+ years expNorthwestern University is a prestigious institution seeking a Program Assistant 4 to coordinate administrative processes and manage business matters related to education and research. The role involves supporting various departments, maintaining databases, and organizing events while ensuring effective communication and organization within the team.
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Responsibilities
Support the Graduate Programs department with various reporting, data entry, and other processes
Independently responds to and composes correspondence
Types, copies &/or distributes reports, proposals, presentations, etc
Creates and maintains standard spreadsheets and/or databases
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources
Determines format, elements, trends, etc
Runs standard reports
Maintains websites and/or blogs
Creates new web pages and/or updates standard information/data within the application’s content management program
Resolves payment & delivery problems
Creates and maintains financial records
Prepares forms
Verifies appropriateness and accuracy of charges
Processes and reconciles expenses, accounting transfers, and/or appropriation changes
Prepares forms & verifies information
Serves as a Section 2 processor for E-Verification
Explains HR procedures
Manages dept. calendar
Manages and completes registration and travel
Organizes and coordinates events which may include creating timelines
Collects agenda items and background materials
Schedule rooms
Coordinates complex itineraries involving domestic and/or international travel, etc
Responds to inquiries
Provides basic interpretation of policies and procedures
Researches information to resolve problems or issues
Provides information on courses, general requirements & policies & procedures
Processes forms
Sets-up & maintains records
Reviews forms for completeness, etc
Proctors Exams
Supervises work of temporary &/or work-study students
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
4 years of administrative support or other relevant experience required
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
Communication, Oral and Written: Communicates effectively one-on-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters, and memos while using appropriate vocabulary and grammar
Efficiency: Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly
Organization: Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and/or resources
Cultural competency: Aware of and sensitive to different cultures and norms represented by the diverse populations of SPS and NU, and able to foster an inclusive and equitable environment for faculty and students
Preferred
A Bachelor's degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
Experience working in an academic environment directly related to supporting education programs, including regular contact with students and faculty
Computer Proficiency: Successfully uses multiple software programs independently. Software may include Microsoft Office, email, and PeopleSoft
Knowledge of NU systems – including NUFS, MyHR, Canvas, Cascade, and CLSS
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
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