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Paramount · 1 week ago

Executive Assistant, Office of President GCD

Los Angeles, CA

Full-time

Onsite

Mid Level

$55K/yr - $95K/yr

3+ years exp

Paramount is a leading global media and entertainment company on a mission to unleash the power of content. The Executive Assistant will provide comprehensive administrative support to the President of Global Content Distribution, ensuring effective communication and coordination within a dynamic environment.

Digital EntertainmentEventsMedia and Entertainment

Responsibilities

Provide critical support to the president, including handling confidential assignments, coordinating day-to-day operations, and anticipating executive’s needs

Assist with inbound and outbound company communication and correspondence, maintaining a strong understanding of departmental operations and business objective

Manage a busy, dynamic and ever-changing calendar, ensuring seamless scheduling across time zones and shifting priorities

Screen and triage communications, protecting the executive’s time and ensuring follow up when needed

General administrative tasks, including but not limited to: screening and responding to incoming calls and correspondence, managing team coordination, arranging travel both domestic and international, preparing expense reports using Concur, liasing with IT and other departments as needs arise

Organize and facilitate virtual, in person or hybrid meetings, overseeing all logistics including booking conference rooms, compling agendas, organizing materials, A/V set up, catering, and attendee coordination

Assistance with word documents, excel and creating PowerPoint presentations

Provide ad-hoc support across departments as needed and contribute to cross-functional efforts, including event coordinations, internal communications, process improvements, etc

Organize executive, corporate, and client-facing events, ensuring seamless logistics and professional representation

Provide on-site support for high-profile meetings and events, attending when requested

Serve as a liaison between the president and senior leadership, staff and external partners, communicating with authority and professionalism

Qualification

Executive Assistant experienceMS Office proficiencyOrganizational skillsCommunication skillsTime-management skillsTeam building skillsRelationship managementProblem anticipation

Required

3+ years of executive assistant experience at an agency or studio

Proficiency with MS software including Word, Excel & PowerPoint, Outlook, Teams/Zoom and other applications. Ability to learn new software quickly

Strong organizational, communication and time-management skills; proactive and detail oriented; ability to handle multiple priorities under pressure; discreet and professional demeanor; confident, reliable, and poised

Familiar with a variety of industry systems, concepts, practices, and procedures

Identifies and meets necessary deadlines without need for executive oversight

Good relationship and team building skills

Works well independently as well as part of a larger team

Think three steps ahead and anticipate issues before they arise while remaining calm and professional

Preferred

Bachelor's Degree or equivalent experience in communications, business, finance or film preferred

Strong knowledge of industry players at agencies, studios, networks and streamers

An interest in distribution/sales and international content is preferred but not mandatory

Benefits

Medical

Dental

Vision

401(k) plan

Life insurance coverage

Disability benefits

Tuition assistance program

PTO

Company

Paramount

Glassdoor3.9

Paramount is a leading media and entertainment company that creates premium content and experiences for audiences worldwide. It is a sub-organization of Paramount Pictures.

Founded in 1914

New York, New York, USA

10001+ employees