Apply on Employer Site

World Vision · 1 month ago

Emergency Response Roster - Grant Finance Manager

United States

Full-time

Remote

Senior Level

5+ years exp

World Vision is a humanitarian organization focused on helping vulnerable children overcome poverty and experience fullness of life. As a Grant Finance Manager, you will ensure grant budgets are appropriate, financial reports are accurate and timely, and that the response complies with donor requirements while assisting with overall program budgeting.

CharityNon ProfitReligion

Responsibilities

Ensure that all grants/projects reports are discussed with the project team and passed to donors and support offices within the required time schedules

Co-ordinate and review grants/project budget development (proposal, grant and match)

Review and analyse grant expenses and variances to advise the stakeholders on expenditure trends and potential issues

Explore ways to reduce overhead costs on grants to ensure WV’s competitiveness without comprising ministry quality

Correspond with WV SOs, donors and the Response management regarding project income, expenditure and reporting. Ensure that project income is sufficiently committed on PBAS at all times including the approval of carry forwards

Be a key player in the issues of grants / projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements

Occasionally visit project field sites to ensure financial controls and procedures are in place

Ensure that various donor regulations are complied with in all grant transactions and processes; keep the Finance Director informed on all major compliance issues/challenges while taking the necessary corrective steps

Play an active role in training and mentoring grant finance staff on matters related to grant management

Develop and maintain good networks with the SO IPGs, Global Grants Unit and Regional GAM

Play an active role in training and mentoring grant finance staff on matters related to grant management

Participate in grants start up workshop in collaboration with the GAM team. Create an environment of experience sharing and promote best practices within the response office

Make sure to do a refresher to all the finance team on the finance manuals main policies and donors rules and regulations

Coordinate with Program Managers to assure follow up actions and implementation of audit recommendations and addressing common audit findings

Participate in grants audit preparation to provide required information and address disallowed costs

Ensure the review of the risk assessment as part of grants approval protocol in light of mitigating risk

Provide advice on interpretation of award terms and ensure that grants implementations are within the requirements and ensure donor financial compliance

Assist Finance Director in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations

Ensure proper implementation of the LDRs database system and Costs Allocation Policy

Assist in the preparation to grants closeouts plan to ensure compliance with award requirements

Ensure NO Cost recovery threshold is attained in all Grants submissions and engage in negotiations accordingly

Ensure being 100% BPS compliant

Provide leadership in maintaining positive, constructive and supportive communication with team members

Lead and participate in the recruitment, selection and development of grants finance staff

Effectively manage the performance of direct reports, ensuring performance agreements, regular performance reviews, and annual appraisal are done. Ensure optimization of subordinates’ potentials through coaching, on-the-job training, and capacity building

Address performance or behavioral issues when they arise

Create an environment of experience sharing and promote best practices within the region

Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented

Responsible of own and staff security and actively contribute to a positive security culture

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or risk manager

Report any child and adult safeguarding incident as well as any fraudulent act as per the established procedures

Attend and participate in capacity building events locally and internationally as required

Attend and participate in the response spiritual nurture events and other organizational events

Perform other relevant tasks as assigned

Qualification

Humanitarian response experienceFinancial management skillsProposal & report writingAnalytical skillsLeadership skillsCommunication skillsTeam building skillsCross-cultural sensitivityPlanningComputer skillsHuman resource skillsSecurity training certificateEmotional intelligenceOrganizational skillsWork under pressure

Required

A minimum of 5 years of experience with a mix of home country and international experience in humanitarian responses within complex, fragile and conflict related contexts

Two years of international experience outside of your home country/local assignment

Demonstrated understanding of humanitarian principles, standards and best practices

Experience working in high pressure, rapid response environments with multiple risk factors

Strong communication skills in English (oral and written) with ability to express ideas and concepts clearly and persuasively with internal and external stakeholders

Emotional intelligence (self-awareness, managing emotions and those of others, remaining calm/composed, dealing with ambiguity and change)

Ability to work with a reasonable level of comfort in high tension and high security risk situations

Must have at least a Bachelor or Master's degree in relevant field

At least 5 years of practical experience in humanitarian related work

Excellent English written and verbal communication skills

Demonstrated leadership, people management, coaching, mentoring, and team building skills

Strong problem identification, analytical and solving skills

Strong competency in proposal & report writing, monitoring and budgeting skills

Experience working with communities and local governments, INGOs, donors and other key internal and external stakeholders

Demonstrated ability to meet strict deadlines and work independently and cooperatively with team members in a cross-cultural environment

Demonstrates cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina. Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context

Ability to live and work in difficult remote areas and travel extensively

Ability to maintain performance despite intense workload and work pace

Committed to World Vision Core Values and Mission Statement

Knowledge of and adherence to the Red Cross and NGO Code of Conduct

Ability to travel domestically and internationally as required

Able to work under pressure

Work hours are often in excess of 12 hours per day during difficult periods of the response

Responses are often mounted in insecure or natural disaster-prone contexts, which may disrupt normal work patterns and generate staff safety issues

Work and housing environments may at times be well below normal standards in terms of facilities, equipment, food availability and hygiene

Effective written and verbal communication in English. Other UN languages such as French, Arabic, Spanish, and Portuguese, are preferred