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Harold Grinspoon Foundation · 3 days ago

Editorial Assistant

Agawam, MA

Full-time

Hybrid

Entry Level

$50K/yr - $55K/yr

1+ years exp

The Harold Grinspoon Foundation is a philanthropic organization that supports Jewish life and community. They are seeking an organized and detail-oriented Editorial Assistant to support their editorial team in managing logistics for children's book publishing.

CharityCommunitiesEventsNon Profit

Responsibilities

Managing licensed reprint title organization for PJ Library and PJ Our Way, and ensure adherence to deadlines, including creating and maintaining a system to track up to 20 titles at any given time

Assist Production Editor in preparing and managing PJP’s internal production schedule for 10-15 titles

Assist Acquisitions Director in maintaining author office hours

Create and maintain schedules for book flap production

Review contracts for individual title schedules to ensure internal and external deadlines are met

Track deadlines and serve as liaison with freelancers (flap writers, book designers, book copyeditors, etc.)

Schedule and act as notetaker at internal PJP meetings, including production and book flap meetings

Ensure that materials for cataloging-in-publication applications are complete and correct, including LCCN registration and copyright

Manage funding schedule and payment process for external publisher funding as part of the Next Level Books Initiative

Run reports on books in the various international programs and translation languages

Submit PJP titles for publicity, reviews, and awards

Track and mail out contractual bonuses to PJP authors

Mail creator copies, review copies, and book award copies

Secure foreign rights for PJP English editions, and liaise with translators

Field all PJP author requests for wholesale copies

Liaise with colleagues across HGF, including Operations, Marketing, Digital, and Author Stewardship teams

Maintain organization of team spaces, including SharePoint, Dropbox, and Wrike, and manage storage and tracking systems for PJP titles

In addition to these responsibilities, the Editorial Assistant will perform other duties as assigned

Qualification

Microsoft Office 365English editingProject managementAdministrative experienceInterest in children's booksJewish cultureAttention to detailCommunication skills