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MIT Office of Resource Development · 1 month ago

Senior Administrative Assistant to the Director, CCTR

Cambridge, MA, 02139, USA

Full-time

Hybrid

Senior Level

$32/hr - $38.10/hr

5+ years exp

MIT Office of Resource Development is seeking a Senior Administrative Assistant to the Director of the Center for Clinical and Translational Research. This role involves providing comprehensive administrative support for the CCTR, facilitating collaboration among academic and industry partners, and managing various operational elements to ensure smooth functioning of initiatives.

Fundraising

No H1B

Responsibilities

REQUIRED: High School diploma; a minimum of five years of administrative or related experience; demonstrated ability to research and resolve problems, escalate as necessary while seeing issues through to completion promptly, efficiently and appropriately; proficiency with MS Word, Excel and PowerPoint and web-based searches; ability to anticipate issues that may arise in the course of ensuring smooth operations; ability to maintain confidentiality, composure and exemplary customer service skills while facing stressful situations and competing priorities; excellent communication skills, both written and spoken; experience drafting and editing written communications; ability to exercise discretion when encountering and/or verifying sensitive data or information and/or when interacting with a diverse constituency of faculty, staff, and students; excellent organizational and problem-solving skills, with a high level of accuracy and significant attention to detail; ability and interest in working with minimal supervision and autonomy; ability to work under deadline pressure and coordinate a number of projects simultaneously tracking deliverables, timelines and budgets; and ability to lift and move up to 25 lbs

PREFERRED: Bachelor’s degree; experience preparing presentations; experience with NIH grant and publication management; and MIT experience or experience in higher education

Qualification

MS WordMS ExcelMS PowerPointProblem-solvingOrganizational skillsCommunication skillsCustomer serviceAutonomyNIH grant managementHigher education experienceConfidentialityAttention to detailPresentation preparation

Required

High School diploma

a minimum of five years of administrative or related experience

demonstrated ability to research and resolve problems, escalate as necessary while seeing issues through to completion promptly, efficiently and appropriately

proficiency with MS Word, Excel and PowerPoint and web-based searches

ability to anticipate issues that may arise in the course of ensuring smooth operations

ability to maintain confidentiality, composure and exemplary customer service skills while facing stressful situations and competing priorities

excellent communication skills, both written and spoken

experience drafting and editing written communications

ability to exercise discretion when encountering and/or verifying sensitive data or information and/or when interacting with a diverse constituency of faculty, staff, and students

excellent organizational and problem-solving skills, with a high level of accuracy and significant attention to detail

ability and interest in working with minimal supervision and autonomy

ability to work under deadline pressure and coordinate a number of projects simultaneously tracking deliverables, timelines and budgets

ability to lift and move up to 25 lbs