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University of California, Riverside · 1 day ago

Administrative and Facilities Project Coordinator

Riverside County, CA

Full-time

Onsite

Entry, Mid Level

$32.74/hr - $52.32/hr

2+ years exp

The University of California, Riverside is seeking an Administrative and Facilities Project Coordinator to provide executive level support to the School of Medicine Facilities. The role involves managing the Facilities Manager's calendar, coordinating communications and events, and assisting with facility planning projects.

Building MaterialEducationNon ProfitReal Estate

No H1B

Responsibilities

Provides executive level coordination and support to SOM Facilities

Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine and its clinical affairs

Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion

Have thorough understanding of the priorities and expectations of the Facilities Manager and take these into account in coordinating their schedule

Manage the calendar of the Facilities Manager, assuring they are fully briefed and have all relevant background materials for each engagement

Manage all aspects of the Facilities Manager's business

Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the Facilities Manager's role as it applies to each situation

Staff relevant SOM committees and work-groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary

Maintain electronic and hard copy filing systems for easy retrieval

Initiate policies and procedures within the office to achieve maximum efficiency

Assists with planning and execution of facility and space planning projects for various SOM locations

Must have the ability to multi-task and meet deadlines

Qualification

Executive supportFacilities managementProject managementAnalytical skillsOrganizational skillsDiscretionIndependenceCommunication skillsInterpersonal skillsFlexibility

Required

Bachelor's degree in related area and/or equivalent experience/training

Master's degree in a related area and/or equivalent experience/training

Minimum of 2 years of related experience

Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support

Previous experience in facilities or project management

Previous related experience in a medical school, medical center, or hospital environment

Ability to use discretion and maintain all confidentiality

Ability to remain flexible at all times with changing priorities and last minute changes

Ability to work with a diverse group at all levels of an organization including faculty, staff, students, senior administrators and external constituents

Ability to compose correspondence that clearly and concisely provides information

Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data

Solid organizational skills and ability to multi-task with demanding timeframes

Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing

Working knowledge of common organization-specific and other computer application programs

Ability to use sound judgment in responding to issues and concerns