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Committee for Children · 2 days ago

Contract & Proposal Specialist

Seattle, WA

Contract

Hybrid

Entry, Mid Level

$70K/yr - $88K/yr

2+ years exp

Committee for Children is a social enterprise dedicated to advancing the well-being of children through human skills curriculum. The Contract & Proposal Specialist will manage the full lifecycle of bids, RFPs, contracts, vendor forms, client proposals, and grant funding requests while collaborating with various internal teams to ensure accuracy and compliance.

EducationNon Profit

Responsibilities

RFP, Bids, Contract, Proposals, and Grant Funding Management

Manages the end-to-end bid process, including screening opportunities, recommending RFPs for submission, drafting and assembling proposal materials, and ensuring timely delivery through electronic or physical submission

Collaborates with internal teams (Sales, CS&S, Marketing, Finance, Legal, and Product) to gather inputs and ensure content and submission materials are accurate, complete, and timely

Prepares and compiles required district forms, vendor registrations, proposal information, and content required for client purchasing, renewals, and agreements

Partners with Finance and Legal to ensure paperwork is accurate and signed to meet established contract requirements and timelines

Assists clients in completing grant funding applications and related documentation

Completes client questionnaires and forms with internal stakeholders to ensure privacy, data security and other compliance questions are answered appropriately and in a timely manner

Creates and maintains agreement and contract records in CRM including agreement timelines, special pricing, contract terms, etc

Tracks district agreements, vendor registrations, and state-specific business certificates, expirations, and renewals to ensure compliance

Monitors sales pipeline and collaborates with Sales to proactively pursue opportunities involving bids, contracts, vendor forms and proposals

Identifies areas for process improvement with RFP practices, document organization, and client service with district document needs

Produces and delivers monthly RFP reporting

Collaborates with team on opportunities for strategic client proposal development

Provides support to Customer Success and Sales teams, including prospecting, appointment scheduling, quote creation, and coverage support during absences and busy periods

Explores new contacts and adds them to CRM

Supports ongoing team projects in a process capacity

Qualification

Contract managementProposal coordinationRFP managementCRM proficiencyGrant writingMS Office proficiencyProject managementAttention to detailWritten communicationVerbal communication

Required

Bachelor's degree

2+ years of experience in contract management, proposal and RFP coordination, legal support, grant writing, or procurement

Demonstrated success in securing new contracts, bids, or grant awards

Proficiency with CRM systems (NetSuite, Salesforce, etc.)

Strong organizational, project management, and attention to detail skills

Excellent written and verbal communication abilities

Software Applications: Experienced in MS Excel, PowerPoint, Word, and Outlook

Ability to travel 1–4 times per year for team meetings and occasionally industry conferences or customer meetings

Benefits

We cover 100% of your premiums for medical, dental and vision coverage and 50% for your dependent’s medical and dental premiums

Retirement plan + company match up to 3%.

A flexible work subsidy: $100 per month that you can use on things like phone and internet costs, office supplies, or even commuting costs

16 paid holidays (including winter break and 1 floating holiday), 3 weeks' vacation in your first year, and separate sick leave accrual

Other great benefits include: monthly contribution to childcare and/or dependent expenses, FSA account, parental leave, sabbatical leave, employee assistance program, annual wellness reimbursement, growth and development opportunities, disability and life insurance.