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Toyota Material Handling · 1 day ago

Executive Assistant to the CEO

Columbus, IN

Full-time

Hybrid

Mid, Senior Level

$74K/yr - $95K/yr

7+ years exp

Toyota Material Handling is seeking a passionate and dedicated Executive Assistant to support the CEO in a fast-paced environment. This role involves high-level administrative support, managing communications, and ensuring efficient coordination of executive priorities.

Autonomous VehiclesIndustrialIndustrial AutomationIndustrial ManufacturingManufacturing

H1B Sponsor Likely

Responsibilities

Manage the CEO’s calendar, schedule, and travel logistics with precision and foresight

Anticipate needs and proactively resolve scheduling conflicts, ensuring optimal time management

Prepare, edit, and manage correspondence, presentations, and reports—often of a confidential nature

Coordinate and track key deliverables, initiatives, and follow-up actions from executive meetings

Support Board of Directors’ activities, including meeting scheduling, logistics, material preparation, and recordkeeping

Liaise with executive leadership and department heads to align communications and ensure organizational priorities are executed effectively

Assist in preparation for leadership meetings, retreats, and strategic sessions

Serve as the first point of contact for the CEO, managing inquiries and correspondence with professionalism and confidentiality

Build and maintain strong relationships with internal and external stakeholders, including board members, community leaders, and partners

Draft and proofread high-level communications, ensuring accuracy, tone, and consistency with the organization’s brand and values

Maintain organized filing systems, records, and information management processes

Partner with Finance and HR as needed on expense reporting, approvals, and administrative processes

Support special projects and initiatives as assigned by the CEO, often involving cross-functional collaboration

Qualification

Executive-level supportCalendar managementMicrosoft Office SuiteCommunication skillsInterpersonal skillsDiscretionJudgmentVirtual collaboration toolsAttention to detailOrganizational skills

Required

Exceptional organizational, communication, and interpersonal skills

Demonstrated ability to handle sensitive and confidential information with integrity

Proficiency in Microsoft Office Suite, calendar management software, and virtual collaboration tools (e.g., Microsoft Teams, Zoom)

Strong judgment, discretion, and the ability to work independently while managing multiple priorities under pressure

Preferred

Bachelor's degree in Business Administration, Communications, or related field preferred

Minimum of 7 years of experience providing executive-level administrative support, preferably in a complex or mission-driven organization

Benefits

Performance Bonus

Generous Paid Time Off and 13 Paid Holidays

Affordable Medical plans and no-cost Dental & Vision options

100% 401(k) match up to 6%

Company-Paid Life Insurance, Short-Term Disability, and Long-Term Disability

Tuition Assistance Program

Employee Assistance Program (EAP) with access to mental health care, legal support, and financial guidance

Recognition and Kaizen (continuous improvement) Reward Programs

Meaningful opportunities for personal and professional development

Onsite Fitness Center & Occupational Health Clinic

Best in class work culture!

Company

Toyota Material Handling

Glassdoor3.9

Toyota Material Handling offers a full line of material handling products proudly assembled in the United States, including forklifts, reach trucks, order pickers, pallet jacks, container handlers, automated guided vehicles, and tow tractors, along with aerial work platforms, fleet management services, and advanced automation engineering and design.

Founded in 1990

Columbus, Indiana, USA

1001-5000 employees

https://www.toyotaforklift.com/

H1B Sponsorship

Toyota Material Handling has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (32)

2024 (19)

2023 (21)

2022 (12)

2021 (7)

2020 (17)