Apply on Employer Site

CAMPBELL COMPANIES · 1 month ago

Project Management Software Administrator – Power Systems Division

Salt Lake City, UT

Full-time

Onsite

New Grad, Entry Level

CAMPBELL COMPANIES is looking for a Project Operations Admin to support their Special Projects team. This role involves assisting with documentation, system maintenance, project tracking, and operational support across multiple active construction and power-generation projects.

HardwareMachinery ManufacturingManufacturingTransportation

Responsibilities

Complete certifications for admin and project manager roles, and others as relevant using Procore and other relevant software platforms

Maintain and update project logs in Procore: Field Observations, Punchlist items, RFIs, and inspection acknowledgments

Run weekly summary reports (overdue items, upcoming due dates, recent changes)

Upload and organize LPRs (Labor Productivity Reports) and Daily Log documentation

Monitor Teams channels for trailer security alerts or special inspection reports and log responses

Help manage shared project inboxes by routing misfiled emails to the correct project folders

Identify and tag emails referencing RFIs, Submittals, COs, invoices, or other required documentation

Assist in assembling project closeout packages, ensuring documents follow Wheeler’s naming, indexing, and archival standards

Support monthly project documentation archiving in Procore, Teams, and Extracts Pro

Convert and upload company purchase card (P-Card) receipts to standardized PDF format with correct naming conventions

Assist in coding P-Card receipts and preparing entries for Procore (final review performed by Operations)

Gather and organize backup documentation for monthly financial reconciliation between Procore, Coda, and Avid

Assist with Teams channel audits to ensure tabs and setup match Wheeler standards; log issues for correction

Help spot-check the Procore Training Center for broken links or outdated screenshots

Verify Procore tool templates and permission templates against the approved standard and log inconsistencies

Support periodic user access spot checks by preparing permission lists and flagging mismatches

Update screenshots, instructions, and formatting across SOPs related to:

RFIs, Observations, Punchlist

Daily Logs, Timesheets

Direct Costs, Subcontracts, POs

Meetings, Change Orders, Change Events

Invoicing and Shared Email workflows

Ensure SOPs meet version, date, and formatting requirements established by Wheeler

Assist with uploading and linking SOPs to the Procore Training Center and Shared Resource Libraries

Prepare project status snapshots for the weekly coordination meeting (RFIs, Punchlist, Observations, Action Plans)

Capture meeting notes, update action items, and revise trackers after meetings

Help identify examples of outstanding Procore usage for weekly recognition

Implement SMART goals and individual learning, training, and development plans each year

Contribute to company’s industry-leading safety culture and track record through various activities including daily use of TRACK cards, periodic safety audits, creation of safety training materials, and so forth

Perform other duties as assigned

Qualification

Procore certificationProcess-oriented expertiseOrganizational skillsCommunication skillsTeam building

Required

Unwavering commitment to safety and track record following safe work practices

High school diploma; Some college/technical vocational training or equivalent experience

Procore certification complete for both 'Project Manager' and 'Admin' roles. Commitment to maintain and increase that training as needed

Superb organizational skill—with the ability to manage schedules and ensure critical path items are completed on time, as well as within budget

Process-oriented, operational expertise and passion to find and fix bottlenecks and systematize that learning to drive continuous improvement

Excellent communication skill---especially writing, including: the ability to simplify the description of complex tasks and systems to the understanding of a wide audience with varying degrees of knowledge and expertise, the skill to provide context to tasks and requests so each person working understands how their piece fits into the greater system, the discipline to ensure thorough, timely and clear documentation is created, maintained, and shared appropriately

Team builder – people need to respect you and like to work with you; ensure coworkers, subcontractors and other 3rd parties are adhering to company standards and expectations