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NEOGOV · 1 month ago

Public Disclosure & Records Information Management Coordinator (Forms & Records Analyst 3)

Thurston County – Lacey, WA

Full-time

Hybrid

Senior Level

$51K/yr - $68K/yr

6+ years exp

NEOGOV is seeking a Public Disclosure & Records Information Management Coordinator for the Department of Ecology in Washington. The role involves managing public disclosure requests, ensuring compliance with regulations, and providing expert guidance on records management best practices.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Manage public disclosure requests in compliance with regulations and agency policies, from intake through closure

Review, evaluate, and redact responsive records, applying exemptions and producing accurate, legally defensible work products

Consult and coordinate with program staff, management, agency public disclosure officer, attorneys, and external interested parties on sensitive, privileged, or litigation-related disclosure issues

Communicate with requesters to clarify scope, provide status updates, and facilitate on-site or electronic record reviews

Track, document, and manage disclosure activities in Ecology platforms, and retain disclosure-related records in accordance with retention schedules

Prepare and issue required correspondence (5-day letters, closure notices, invoices) in compliance with legal and agency standards

Provide consultation and training to program staff on defensible record collection, disclosure compliance, and best practices

Develop, maintain, and update disclosure-related guidelines, forms, and repositories to ensure consistent practices across the program

Implement, manage, and maintain program records management systems, ensuring compliance with state statutes and agency policies for retention, disposition, transfer, and storage of manual and electronic records

Apply technical expertise in records management systems, e-discovery standards, and forms design to analyze and resolve complex records issues

Qualification

Public records complianceRecords management systemsTrainingCommunicationCollaborationProblem-solvingMicrosoft 365Forms designWorkflow analysisE-discovery standards

Required

Six years of experience and/or education as described below:

Experience with administrative support, forms, and/or records management. Experience must include demonstrated competence in the following areas:

Public records compliance and analysis – knowledge of laws and policies governing disclosure and retention, with the ability to interpret, apply, and advise on requirements

Records management systems and tools – proficiency with electronic/cloud-based systems (e.g., Microsoft 365) for organizing, preserving, and retrieving records

Communication and training – ability to explain technical and legal concepts clearly, provide staff training, and prepare accurate written guidance and correspondence

Collaboration and problem-solving – skill in working with staff, management, and external parties to resolve complex disclosure and records issues

Education: College level course work

Preferred

Knowledge and understanding of RCW 42.56 Public Records Law, RCW 43.21 A.160 Department of Ecology – Confidential, and WAC 44-14 Public Records Act – Model Rules

Experience processing public disclosure requests under RCW 42.56 and similar public records laws

Experience developing and delivering training programs on records management or disclosure compliance

Familiarity with forms design, workflow analysis, or enterprise content management systems

Experience coordinating with legal counsel, auditors, or regulatory agencies on records-related issues