Apply on Employer Site

M.C. Dean, Inc. · 1 month ago

Program Support Specialist 1 - San Jose, CA

San Jose, CA

Full-time

Onsite

Mid Level

$69K/yr - $104K/yr

4+ years exp

M.C. Dean is a company focused on building intelligence through cyber-physical solutions for critical facilities and infrastructure. They are seeking a Program Support Specialist 1 to manage administrative tasks, support scheduling, and collaborate with various teams to ensure smooth operations.

Information Technology

H1B Sponsor Likely

Responsibilities

Manage scheduling, calendars and meeting rooms reservations

Assist with a variety of administrative tasks including welcoming employees, visitors and partners with a professional and positive manner

Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs

Coordinate and oversee maintenance companies to keep office clean and ensure appliances and amenities are in good working order

Order, monitor and maintain office supply inventory - including purchasing and invoicing

Oversee mail deliveries, packages, and courier coming through the reception area

Assist in planning company events, meetings, luncheons, training, and employee team building activities

Assist staff with organizing travel and accommodation when needed

Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms

Manage office communication via emails, teams chats and in person

Ensure office is clean, tidy and in good order, including lobby and badging area

Assist employees onboarding administrative tasks

Work and collaborate with other Program Support Specialists, Logistics, IT and Procurement teams

Work and collaborate with management, engineering and other teams to ensure timely and accurate procurement, shipment and receiving of equipment and materials

Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation and monitoring of project deliverables and contractual documentation; preparation and monitoring and project reporting

Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests

Assist with special projects and administrative tasks as needed

Qualification

Organizational skillsCommunication skillsComputer skillsDecision makingAttention to detailMultitaskingTeamworkProblem solving

Required

High School Diploma with 6+ years of experience or

4+ with an Associates degree or

0+ years of experience with a Bachelors degree

Prior experience on a similar role

Strong decision making and organizational skills

Accuracy and attention to detail

Excellent written and oral communication skills

Ability to work independently and in a team and resolve practical problems

Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing

Must have strong multitasking skills

Must have strong computer skills in word processing, spreadsheets, and interaction with customer portals

Benefits

Medical, dental, vision, life, and disability insurance

Paid-time off

Tuition reimbursement

401k Retirement Plan

Military Reserve pay offset

Paid maternity leave

Company

M.C. Dean, Inc.

Glassdoor3.6

M.C. Dean, Inc. offers comprehensive technological systems in Washington.

Founded in 1949

Vienna, Virginia, USA

5001-10000 employees

http://mcdean.com

H1B Sponsorship

M.C. Dean, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (32)

2024 (21)

2023 (23)

2022 (14)

2021 (18)

2020 (17)