AIM Inc. ยท 2 months ago
(RFx) Proposal Specialist
United States
Full-time
Remote
Mid Level
3+ years expArchitecture in Motion (AIM Inc.) is focused on securing new contracts for its Cloud Managed Services, API solutions, and IT architecture consulting. The RFx Proposal Specialist will manage the end-to-end process of responding to procurement requests, ensuring high-quality and persuasive proposals are developed and submitted in compliance with client requirements.
ConsultingInformation TechnologyTraining
Responsibilities
Own the Process: Manage the entire RFx lifecycle from initial request receipt through submission and follow-up
Bid/No-Bid Decision: Facilitate and document the bid/no-bid decision process in collaboration with Sales, Leadership, and technical teams
Timeline and Compliance: Establish and enforce strict timelines, ensuring all submission deadlines are met and all responses are 100% compliant with client instructions
Q&A Management: Coordinate the internal and external Question and Answer (Q&A) process, ensuring clarity for vendors and maintaining a fair process
Drafting: Write, edit, and proofread clear, professional, and compelling proposal content, tailoring boilerplate text to fit the client's specific requirements and pain points
Content Library: Maintain and continuously improve the company's central Knowledge Management library (often called a 'Proposal Automation' or 'Document Library'), updating standard answers, technical diagrams, and pricing language
Technical Accuracy: Work with Subject Matter Experts (e.g., Cloud Architects, Managed Services Experts, Security Experts) to translate complex technical solutions into clear, benefit-driven language
Stakeholder Coordination: kick-off meetings and status calls, tracking contributions from all departments (Legal, Finance, Sales, Technical)
Reporting: Track key metrics, including submission volume, win/loss rates, and time-to-completion, providing regular updates to reporting manager
Qualification
Required
Bachelor's degree in business, Communications, Marketing, or a related technical field
Minimum of 3+ years of direct experience managing and writing complex proposals (RFP, RFI, RFQ), preferably within Information Technology, Cloud Services, or Managed Services sectors
Foundational understanding of IT concepts such as Cloud Computing (Azure, AWS, GCP), Managed Services, APIs, and IT Security is highly desirable
Proficiency with Proposal Automation software (e.g., Responsive/RFP.io, Loopio) and Microsoft Office Suite (Word, Excel, PowerPoint)
Exceptional Writing & Editing: Must possess superior written and verbal communication skills with an uncompromising attention to detail and grammar
Proven ability to manage multiple large-scale projects concurrently under tight deadlines
Demonstrated ability to motivate cross-functional teams without direct authority
Ability to synthesize complex requirements and solution details into a cohesive and persuasive narrative
Company
AIM Inc.
AIM is a specialized company providing a wide range of API management solutions and services to ensure optimal performance and security for businesses.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase