NYU Langone Health · 1 day ago
Departmental Secretary
New York, NY
Full-time
Onsite
Mid Level
$69K/yr - $69K/yr
4+ years expNYU Langone Health is a fully integrated health system recognized for its quality patient outcomes. The Departmental Secretary role involves managing office operations and providing secretarial support to a Department Head, including scheduling, correspondence, and clerical tasks.
EducationHealth CareHospitalMedicalNon Profit
Responsibilities
Any other data processing or clerical work as assigned by the management
Assists in maintaining contact with sections in the department and other departments
Plans and coordinates interrelated activities effectively and efficiently according to schedule
Makes requests to other areas, allowing them sufficient time to reply; in turn, responds quickly in order to ensure efficient coordination of activities
Conveys the correct information to involved parties
Schedules appointments and conferences, confirms attendance, and facilitates program operation
Attends meetings and participates on committees, as required; prepared minutes as required
Calculates the figures correctly. Verifies and records revenues and expenses accurately. Resolves discrepancies and maintains records according to departmental procedure
Takes and transcribes complex dictation. Types materials neatly and accurately; utilizes the Dictaphone proficiently when required. Types and transcribes materials promptly. Proofreads, edits, properly organizes and formats the typewritten materials
Uses the word processor efficiently. Contacts the service/maintenance company for needed repairs and makes suggestions to the supervisor for software/hardware enhancements
Composes, prepares, and edits general correspondence
Prepares responses which are clear, grammatically correct and meet content requirements
Completes responses and send them out promptly. Properly formats responses
Routes complex correspondence to the supervisor and attaches related records or information to the correspondence
Collects, updates, and summarizes data and statistics for the department
Submits data to the supervisor which is neat and well-written
Requested and related information is accurate and complete. Utilizes appropriate sources to complete the assignment
Obtains appropriate data sufficient to satisfy the project requirements
Assigns, directs, and coordinates the work of subordinate clerical staff
Utilizes personnel efficiently by delegating assignments
Monitors assignments to ensure neatness, accuracy and completion. Ensures that tasks are completed in accordance with established practices
Orders and maintains an inventory of supplies for the departments
Ensures there is an adequate level of supplies available on an ongoing basis while adhering to budgetary restrictions
Orders supplies on regularly specified basis and processes any exceptions upon request
Order the correct type of supply based on supervisors instructions and/or past practice. Initiates follow-up with the Vendor/General Stores, Purchasing, Receiving, Accounts Payable or Printing as needed
Understands the use and purpose of departmental supplies in order to suggest alternative supplies and sources or answer related questions concerning the supplies
Arranges for the repair/removal of malfunctioning equipment according to the supervisors instructions
Greets, directs, and responds to the needs and requests of the staff, patients and general public. Answers telephones and inquiries promptly, professionally and courteously
Identifies the department when answering the phone
Directs telephone calls and visitors appropriately based on content of inquiry
Obtains information, answers questions and resolves routinely moderate problems in accordance with departmental and/or NYULH policies and procedures
Takes messages accurately, dates them (with day/time) and conveys them on a timely basis
Sets up and maintains files and complex records of departmental and program activities
Maintains records in an organized and up-to-date manner; establishes filing system which allows for prompt retrieval of all information
Completes filing accurately and promptly
Maintains information for the department in accordance with departmental, NYULH, Federal, State and City Agency regulations
Periodically reviews files to check whether renewals are due, copies are clear, or whether additional information is necessary; initiates corrective follow-up. Reviews and purges files as appropriate
Qualification
Required
High School Diploma required
Minimum of four years of secretarial experience required
Proficient in typing (50 WPM) & Microsoft Applications (Excel, Word, PowerPoint, Outlook)
Knowledge of medical terminology
Preferred
Bachelor's Degree
Benefits
Financial security benefits
Generous time-off program
Employee resources groups for peer support
Holistic employee wellness program
Company
NYU Langone Health
NYU Langone Health is a nonprofit organization that provides a center of excellence in healthcare, research, and medical education.
10001+ employees
H1B Sponsorship
NYU Langone Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (5)
2021 (8)
2020 (35)
Funding
Current Stage
Late StageTotal Funding
$33.5MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesMHCIPNational Institutes of Health
2024-02-06Grant· $13M
2023-10-16Grant· $12.5M
2022-02-17Grant· $8M
Leadership Team
Suresh Srinivasan M.Tech, MBA
Vice President & Chief Technology Officer
Robert Cerfolio, MD, MBA
Executive vice president COO
Recent News
Chicago Tribune
2026-01-22
Business Wire
2026-01-13
Company data provided by crunchbase