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Foster + Partners · 2 hours ago

Office Manager

Miami, FL

Contract

Onsite

Mid Level

Foster + Partners is a globally respected architectural and design practice, and they are seeking an Office Manager for their new Miami location. The role involves overseeing daily office operations, managing travel arrangements, handling financial administration, and providing support to senior leadership.

ConsultingProduct DesignWeb Design

Hiring Manager

Christina Evans

Responsibilities

Oversee daily office operations, including housekeeping, supplies, post/couriers, facilities, and supplier management

Coordinate meetings and hospitality, managing room bookings, logistics, presentations, and catering for staff and guests

Manage travel arrangements for the Miami team, including flights, transfers, hotels, and related logistics

Handle financial administration, including invoice processing, vendor accounts, office budgets, and credit card reconciliation

Provide front-of-house support, greeting visitors, answering calls, and ensuring a professional client experience

Liaise with London teams (Administration, HR, Accounts, Facilities) to ensure aligned processes and smooth operational coordination

Support senior leadership, conducting research, implementing improvements, and offering flexible assistance as needed

Qualification

Office management experienceBilingual English/SpanishMicrosoft OutlookMicrosoft WordMicrosoft ExcelConfidential information managementProactive approachOrganisation skillsCommunication skillsInterpersonal skillsProfessional presentation