HQ Platinum · 1 month ago
Administrative Generalist
Houston, TX
Full-time
Onsite
Entry, Mid Level
2+ years expHQ Platinum is seeking an Administrative Generalist to support various operational tasks. The role involves managing schedules, arranging travel, supporting HR operations, and maintaining documentation, among other responsibilities.
Human Resources
Responsibilities
Manage calendars, schedule meetings, prepare agendas, take minutes, and track action items
Arrange travel/lodging, process reimbursements, reconcile credit cards and expense reports
Maintain supplies/equipment, handle facility requests, coordinate vendors (cleaning, IT, courier), manage mail and shipping
Assist with onboarding/offboarding (checklists, equipment, IDs/badges), maintain employee files, update HRIS data, help with company events
Process invoices and purchase orders, basic reconciliations, assist with budget tracking
Draft/proof internal communications, presentations, SOPs, and maintain shared drives/wikis
Keep trackers up to date (projects, assets, compliance), generate simple reports/dashboards
Follow confidentiality, data-protection, and safety procedures; maintain visitor logs and access lists
Coordinate small initiatives (surveys, office moves, policy rollouts) end-to-end
Qualification
Required
2+ years in administrative/operations roles (startup/SMB experience a plus)
Excellent organization, attention to detail, and follow-through; ability to juggle multiple priorities
Strong verbal and written communication in English; comfortable interacting with executives and vendors
Proficiency with Google Workspace or Microsoft 365 (Docs/Sheets/Slides; Outlook/Excel/PowerPoint), calendar tools, and expense platforms (e.g., Concur/Expensify)
Comfort with collaboration tools (Slack/Teams, Zoom/Meet) and cloud storage
Discretion with sensitive information and a customer-service mindset
Preferred
HRIS exposure (Rippling, BambooHR, Workday)
ticketing/project tools (Jira/Asana/Notion)
basic Excel/Sheets skills (lookups, pivot tables)
event coordination
Spanish
Company
HQ Platinum
HQ Platinum es una división de Human Quality, un equipo altamente especializado en la búsqueda y selección de talentos específicos de mandos medios, altos y directivos.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase