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First American Financial Group, Inc. · 1 month ago

Administrative Assistant (in office)

New York, NY

Full-time

Onsite

Entry Level

$24.87/hr - $33.15/hr

2+ years exp

First American Financial Corporation is a company that prioritizes its people and provides title insurance protection and professional settlement services for real estate transactions. The Administrative Assistant role involves supporting the Sales Manager and Executive Assistant, performing various administrative tasks, and ensuring efficient operations within the executive team.

Customer ServiceFinancial ServicesLending

Responsibilities

Directly support the Sales Manager and Executive Assistant in their extensive Executive Team responsibilities

Perform administrative support duties that require considerable experience, skill and knowledge of organization dynamics, policies, and practices

Research, obtain, and organize information for complex reports and special assignments

Involved in issues of a confidential and sensitive nature

Prepare and compose correspondence, reports, presentations, etc

Handle robust email inquiries and provide timely and professionally polished replies

Coordinate complex multi-party scheduling and calendaring communications

Schedule and maintain several calendars of appointments, meetings, and travel itineraries. Coordinates related arrangements for Sales Manager and President

Prepare and distribute meeting notes and action items, tracking completion of tasks

Work closely with marketing team to instigate and proof content, presentations, and printed materials

General administrative assistance includes maintaining notes, tasks, goals, data sets, and various presentation materials

Coordinate department meetings and events

Qualification

MS Office SuiteExecutive Team SupportOrganizational SkillsWritten CommunicationVerbal CommunicationCustomer ServiceMulti-taskingReal Estate ExperienceConfidentiality