Intogreat Solutions ยท 1 month ago
Senior Financial Accountant (Australian Accounting) | Work from Home
United States
Full-time
Remote
Mid, Senior Level
3+ years expIntogreat Solutions is a company specializing in accounting services, and they are seeking a Senior Financial Accountant to manage financial processes and ensure compliance. The role involves overseeing accounts receivable and payable, payroll processing, and maintaining financial records to support project management and invoicing.
Business DevelopmentInformation TechnologyOutsourcingTraining
Responsibilities
Own the timesheeting system (Workflow Max), ensuring staff rates & costs, client/job status, and allocations are accurate and up to date
Ensure staff complete timesheets accurately and on time each week, and track utilisation to support resource planning and billing accuracy
Collaborate with Project Managers to document project wins and set up new jobs in Workflow Max, including client/project details, costings, and staff allocations, to enable timely invoicing. This includes saving necessary SOW/PO in the system for better tracking
Manage project closure in Workflow Max at the end of the project cycle, updating financial and status reporting accurately
Monitor project billing progress for Time & Materials, Fixed Price, Milestones, Prepaid Revenue, and Accrued Revenue to maintain financial visibility
Collaborate with Sales Leaders and Account Managers to agree on monthly invoice timing and amounts for each project
Generate accurate invoices in Workflow Max, ensuring integration with Xero for seamless processing
Work with Project Managers to tailor customer invoices to client requirements, including Time x Rate, milestones, or other formats
Produce timesheet summaries and other supporting evidence to include with customer invoices for transparency and compliance
Deliver client invoices via email or procurement platforms (e.g., Ariba & Coupa) according to client preferences
Diligently follow up on overdue invoices to maintain cash flow and escalate issues where necessary
Ensure AR activities comply with internal/accounting policies, approval limits, and regulatory requirements
Reconcile payment from Clients accordingly in Xero
Validate bills from suppliers and verify details against purchase orders, contracts, and payment terms before approval/payment
Enter validated bills into the Xero, assigning correct accounts and GST code
Address supplier queries, confirm payments, and liaise with internal teams to resolve discrepancies
Maintain a payment calendar and prioritise payments based on due dates, cash flow, and early payment opportunities
Execute approved payments via bank transfer, credit card, or other methods, and reconcile accordingly
Proactively monitor and communicate outstanding payments to ensure timely resolution and maintain control over cash outflows
Manage foreign currency invoices and payments, ensuring correct conversion rates and timely processing
Ensure accurate and timely payroll processing in line with statutory requirements and company policies
Maintain the HR platform, ensuring employee data, leave balances, and payroll information are correctly entered and synced with accounting systems
Ensure timely reporting and payment of payroll liabilities e.g. PAYG Withholding, Superannuation etc
Investigate and resolve payroll or HR discrepancies promptly to maintain employee trust and regulatory compliance
Timely bank reconciliation to ensure month-end actuals are finalised at least on the 5th working day of the following month
Assist with monthly journal entries for accruals and prepayments, depreciation and other accounts as appropriate
Maintenance of asset/software/hardware purchase registers
Assist Head of Finance with monthly profitability/cashflow forecasting, including financial dashboard creation
Manage discretionary spend allocations (and fringe benefits), particularly around travel and entertainment
Other bookkeeping or accounting duties as applicable
Qualification
Required
Graduate of Accounting degree or equivalent
At least 3-5 years experience in Australian accounting (using software) and administration
In-depth knowledge of relevant software such as MS Office suite and Xero or any accounting software
Experience in the application of accounting process and procedures
Company
Intogreat Solutions
Intogreat Solutions provides business offshoring consultancy services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Adam Conrad
Managing Director
Company data provided by crunchbase