Kyowa Kirin, Inc.- U.S. · 9 hours ago
Human Resources Coordinator
Princeton, NJ
Full-time
Onsite
Entry Level
$28/hr - $30/hr
1+ years expKyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines. They are seeking a highly organized and detail-oriented Coordinator, Human Resources to join their HR team, providing support across various HR functions including data management, reporting, and employee experience.
Pharmaceuticals
Responsibilities
Data Entry & Maintenance Input and update candidate information in Greenhouse
Assist in assigning training for new and current employees in Training Flow and Citation
Creates annual report from ATS platform listing candidates in support of AAP filing
Facilities Serves as the primary liaison with the landlord, facilitating communication and coordination on property-related maintenance matters. Serves as backup for entering facilities service requests into landlord’s system
Assists with the employee badging process, including coordination of badge issuance, replacement, and access permissions in collaboration with front desk security
Responsible for managing the records retention process, including coordinating the transfer of records to offsite storage, handling retrieval requests, and ensuring the compliant disposal of records in accordance with company policies. Serves as the primary liaison with records retention vendors
Reporting & Metrics Support Responsible for maintaining organizational structure charts in Lucid (online platform)
Support data collection and analysis for talent acquisition, employee relations, and learning & development
Administrative Support & Support for Total Rewards/HR Ops Help with scheduling, meeting coordination, and document preparation
Support billing and benefit plan invoice audit and processing, PR entry, and other transactional tasks in systems like D365-Stella and Quickbase
Generate letters as needed and proofread communications for accuracy
Create content for compensation and benefit programs and support with benefit portal updates
Prepare and fund RRSP for Canadian employees
Assist with coordinating program logistics - room reservations, technology setup, supply ordering, onsite catering needs
Assist with HR communication campaigns, i.e., emails, Sharepoint/newsletters, resources such as toolkits (helpful if candidate is knowledgeable in Canva, MS Office Suite, Camtasia)
Assist with various mailings, including expat tax returns
Process Coordination Assist with onboarding and offboarding processes
Help manage internal workflows related to SOWs, contracting, and compliance documentation
Employee Relations & Investigations Support Provide logistical support for investigations (e.g., organizing interviews, compiling documentation)
Maintain confidentiality and professionalism in handling sensitive information
Performance Management: Support in helping to shepherd the process in partnership with the HR Business Partners
Assist with employee communication and process coordination
Qualification
Required
At least 1–3 years of experience in an HR support or administrative role
Strong understanding of HR principles and practices
Attention to Detail: Accuracy in data entry and documentation is critical
Organizational Skills: Ability to manage multiple tasks and prioritize effectively
Communication: Clear and professional written and verbal communication
Team Collaboration: Works well across HR functions and with cross-functional partners (e.g., IT, Legal, Finance)
Discretion & Integrity: Handles confidential information with care and professionalism
Initiative: Proactively identify areas for support and improvements
Proficiency with Microsoft Office Suite (Word, Excel PowerPoint, and Outlook)
Demonstrated ability to organize, prioritize, meet deadlines, make decisions, and change course of action quickly
Strong work ethic and integrity is required
Detail oriented and excellent follow through
Has the ability to flex and deal with ambiguity in a dynamic, fast-paced, high growth environment
Has a passion for personal learning and development to be able to grow with the company
Cultural sensitivity and ability to develop consensus within a multinational organization
Preferred
Bachelor's degree in Human Resources, Business Administration, or related field preferred
Data analysis skills a plus
LMS experience a plus
Knowledgeable in Canva, MS Office Suite, Camtasia
Benefits
401K with company match
Discretionary Profit Share
Annual Bonus Program (Sales Bonus for Sales Jobs)
Generous PTO and Holiday Schedule which includes Summer and Winter Shut-Downs, Sick Days and, Volunteer Days
Healthcare Benefits (Medical, Dental, Prescription Drugs and Vision)
HSA & FSA Programs
Well-Being and Work/Life Programs
Life & Disability Insurance
Concierge Services
Long Term Incentive Program (subject to job level and performance)
Pet Insurance
Tuition Assistance
Employee Referral Awards
Company
Kyowa Kirin, Inc.- U.S.
Kyowa Kirin is a global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Ana Bastiani-Posner, MBA
Executive Vice President & Chief Financial Officer
Tara D'Orsi
Executive Vice President, Chief Compliance Officer and General Counsel at Kyowa Kirin North America
Recent News
Business Journals
2024-03-08
2024-03-03
Company data provided by crunchbase