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Loyola University Maryland · 1 month ago

Talent Acquisition and Onboarding Assistant

Loyola University Maryland Main Campus

Full-time

Onsite

Entry Level

$21.70/hr - $27.13/hr

1+ years exp

Loyola University Maryland is a prestigious institution located in Baltimore, dedicated to the education of the whole person. The Talent Acquisition and Onboarding Assistant will provide vital administrative support to the Office of People and Culture, focusing on recruitment, onboarding coordination, compliance, and general administrative duties.

Higher Education

Responsibilities

Serving as the primary point of contact for all departmental inquiries, the program assistant plays a key role in maintaining an organized and welcoming office environment

Core duties include but are not limited to answering and responding to emails and phone calls; drafting routine correspondence; taking and/or transcribing meeting minutes; performing data entry; creating spreadsheets, presentations, documents, files, and records; and sorting and distributing incoming mail; scheduling repairs and coordinating maintenance for the office; preparing invoices and ensuring timely payment; managing schedules and calendars to include scheduling events; managing supply orders and inventory; and website updates and maintenance

Monitor and respond to general talent acquisition email inquiries daily

Review job descriptions and job description addendums for accuracy and consistency with the University’s job architecture

Review job postings to ensure consistency with the approved job descriptions

Develop search timelines and post job openings to external venues

Coordinate with hiring managers to complete budget transfers for recruitment advertising, as needed

Screen interview pools to confirm candidate eligibility based on minimum qualifications

Monitor open searches to ensure they are progressing as planned

Monitor job postings for candidate dispositioning and closure

Provide annual updates to the Recruitment Guide

Coordinate and oversee completion of new hire onboarding (e.g., background checks, welcome communications, I-9 processing, technology requests, new hire photos, campus tours, new hire Evergreen ID cards, parking information)

Maintain on campus employee housing information

Oversee and coordinate completion of employment verifications

Assign and ensure completion of assigned new hire and compliance training

Proactively monitor and manage I-9 audits and reverifications

Coordinate and proactively monitor the scheduling and completion of exit interviews for voluntary separations

Complete unemployment claims

Coordinate labor law posters – ordering and placement on campus

Submit vendor invoices for payment

Update and maintain talent acquisition and onboarding related web content

Manage general communications from the Office of People and Culture

Coordinate room reservations and catering for Office of People and Culture events

Assist with revisions and maintenance of Office of People and Culture website and social media content

Qualification

Microsoft OfficeEvent coordinationBudget managementOrganizational skillsAttention to detailCustomer serviceData entryMulti-taskingWritten communication

Required

High School diploma or equivalent

Minimum of 1 years related experience required

Knowledge of office practices, procedures, systems, and equipment

Ability to answer multiple phone lines while maintaining poise and providing first-rate customer service

Proficiency in Microsoft Office products (i.e., Word, Excel, PowerPoint, Outlook, etc.) and data systems

Excellent written and oral communication skills

Efficient work habits

Strong organizational skills

Strong attention to detail

Strong multi-tasking and follow-up skills with ability to manage and meet multiple deadlines

Ability to produce accurate work and prioritize effectively

Ability to prepare and maintain budgets and generate Excel and other reports

Ability to maintain confidentiality and use discretion

Demonstrated experience organizing, planning, and coordinating events

Ability to support the University's goals for institutional diversity, as well as the goals and values of a Catholic, Jesuit education

Company

Loyola University Maryland

A Catholic, Jesuit comprehensive university in Baltimore, Maryland, Loyola University Maryland is committed to the ideals of liberal education and the development of the whole person, a university dedicated to inspiring its students to learn, lead and serve in a diverse and changing world.

Founded in 1980

Baltimore, Maryland, USA

1001-5000 employees