Chubb · 1 month ago
Executive Assistant, Claims Optimization
525 W. Monroe St., Suite 1100, Chicago, IL, 60661, US
Full-time
Onsite
Mid LevelChubb is seeking an Executive Assistant to provide high-level administrative support to their executives. The role involves managing complex calendars, coordinating travel arrangements, and collaborating with various stakeholders across the organization.
Commercial InsuranceFinancial ServicesHealth InsuranceInsuranceMortgageRisk Management
Responsibilities
Heavy calendar management, gatekeeping and meeting logistics. Proactively manages the schedule ensuring that the assigned leader(s) are aware of priority issues of impact
Coordinate complex travel arrangements; working with multiple contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation for international travel
Coordinate and manage all logistics related to team workshops, conferences and other activities (and occasionally attend) for the Claims Transformation Leadership Team
Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner
Perform administrative analyses which require a considerable degree of independent decision making
Create, edit and proofread correspondence, formal communications and presentations
Create and maintain team distribution lists, org charts, staff listings, etc
Review and respond to emails, filing and forwarding as appropriate
Screen phone calls and visitors and be the point of contact for assigned client groups
Administer programs, special projects, and/or processes as assigned
Qualification
Required
High level executive administrative support experience
Ability to manage a complex and evolving calendar
Expert time management skills
Accessibility, responsiveness, and flexibility in collaborating across time zones and departments
Desire to thrive in a fast-paced environment
Ability to build and manage relationships at all levels of the organization
High energy and highly confidential demeanor
Proactive management of schedules and priority issues
Coordination of complex travel arrangements
Processing expense reports and reconciling credit card statements
Performing administrative analyses with independent decision making
Creating, editing, and proofreading correspondence and presentations
Maintaining team distribution lists, org charts, and staff listings
Reviewing and responding to emails appropriately
Screening phone calls and visitors
Administering programs, special projects, and/or processes as assigned
Company
Chubb
Chubb is a mortgage firm that offers risk management, property, health, personal, business, health, home, and life insurance.
Founded in 1985
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$10.25BKey Investors
Berkshire Hathaway
2025-08-04Post Ipo Debt· $1.25B
2024-07-29Post Ipo Debt· $1.3B
2024-05-15Post Ipo Equity· $6.7B
Leadership Team
Annmarie Dugan Hagan
CFO Operations Technology & Transformation Chubb Group
John Keogh
President & Chief Operating Officer
Recent News
Beinsure - Insurance, Reinsurance, InsurTech Insights
2026-01-14
2026-01-08
2025-12-30
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