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Pasona N A, Inc. · 1 day ago

Office Administrator

Schaumburg, IL

Full-time

Onsite

Mid Level

3+ years exp

Pasona N A, Inc. is a fast-growing U.S. subsidiary of a world-leading healthcare organization specializing in IV solutions and clinical nutrition. The Office Administrator will play a key role in keeping the office running smoothly and ensuring a positive experience for employees, guests, and executives by managing day-to-day administrative operations and supporting executives.

Human ResourcesSmall and Medium BusinessesStaffing Agency

Work & Life Balance

Responsibilities

Greet visitors, manage reception, and handle incoming calls and inquiries

Act as the first point of contact for staff and visiting executives

Support smooth communication between U.S. and Japan teams

Arrange domestic and international travel (flights, hotels, transportation)

Coordinate meetings and events, including scheduling, catering, and logistics

Oversee office supplies, equipment, and vendor relationships

Coordinate with building management and service providers for maintenance and repairs

Manage company car leases, renewals, and vendor communications

Assist with scheduling, expense processing, and document organization

Support executives and internal teams with administrative requests

Handle logistics for visiting executives and business partners

Qualification

Office administrationMicrosoft OfficeCommunication skillsOrganizational skillsMultitaskingService-orientedFlexibleJapanese business cultureConfidentialityDetail-focusedAdaptable