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USAJOBS · 1 month ago

Docketing Technician (Office Automation)

Anchorage County, Alaska, USA

Full-time

Onsite

Entry Level

$46K/yr - $73K/yr

1+ years exp

USAJOBS is part of the Department of Justice, and they are seeking a Docketing Technician to support Assistant United States Attorneys and legal support staff. The role involves providing a variety of docketing and office support services, including managing databases and case files.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Inputs information into databases and systems and updates records

Updates databases and systems to record status changes in all items docketed

Makes required data corrections as requested by authorized staff

Recognizes data elements that are missing and locates as necessary

Develops and maintains automated records from initial referral to final disposition and case file closure

Receives and reviews incoming case files and documents

Extracts requested program and/or statistical data when requested

Advises other docketing personnel on unique or complex cases or situations

Based on knowledge of legal processes involved, and after review of automated records, determines when a case may be closed out of the system

Provides ongoing instruction on docketing requirements and procedures

Provides information in an optimally precise and accurate manner

Explains the operation of the automated system and the importance of timely information to new legal staff

Reviews reports to identify recurring errors

Provides legal support services to the legal divisions

Reviews case files to ensure all information is correct and completes records as necessary

Assists in a variety of administrative services activities to include mail processing and reception duties

Following local procedures, receives visitors to the office and issues visitor badges and passes

Produces a variety of written documents and materials utilizing a wide range of office automation applications

Responsibilities will increase and assignments will become more complex as your training and experience progress

Qualification

Electronic case management systemsOffice automation programsData entryLegal terminologyTyping (40 wpm)Customer serviceAttention to detailInterpersonal skillsTeamwork

Required

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education

You must be a U.S. Citizen or National

Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation

You must be registered for Selective Service, if applicable

If selected, you may be required to complete a one year probationary period

You must meet all qualification requirements upon the closing date of this announcement

To be qualified at the GS-05 level, you must have: at least one (1) full year of specialized experience equivalent to the GS-04 level in Federal service; OR four (4) years of education above the high school level; OR a combination of both specialized experience and education as explained below

Specialized Experience is defined as performing various clerical/administrative duties in support of the operation of an office; for example, reviewing documents with basic legal implications for accuracy and completeness, receiving and routing incoming mail, responding to inquiries; typing and formatting correspondence and forms; maintaining filing systems; and performing data entry within an electronic automated database system

Successfully completed post-high school education may be used to meet the total one (1) year of specialized experience requirement equivalent to the GS-4 grade level. Only education more than the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience

To be qualified at the GS-06 level, you must have at least one (1) full year of specialized experience equivalent to the GS-05 level

Specialized experience is defined as utilizing a variety of electronic case management systems and office automation programs for the purpose of developing or maintaining docketing and record-keeping; determining appropriate legal action per incoming case (for example, receiving, distributing, and closing files); performing inputting, updating and extracting of legal data, researching a variety of legal sources to obtain and/or verify information; and using automated software to produce legal related reports, documents, correspondence and related materials reviewing

To be eligible at the GS-07 level, you must have at least one (1) full year of specialized experience equivalent to the GS-06 level

Specialized experience is defined as knowledge of rules and practices concerning administrative and legal hearings, as well a comprehensive knowledge of legal terms and definitions, and involving performing the following types of duties in a legal environment: performing diverse administrative support duties such as the entry of complex data into the electronic file and case tracking systems; utilizing knowledge of legal terminology, litigation processes and court proceedings to properly docket and identify errors in either input of documents or in the computer record; recommending revision of office procedures to improve the docketing and case management function; assisting with training new employees on the system; and producing reports from information within the database

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors