Northwestern University · 2 days ago
Program Administrator
Evanston, IL
Full-time
Hybrid
Mid Level
$64K/yr - $78K/yr
4+ years expNorthwestern University is seeking an Assistant Director of Graduate Studies to support McCormick’s graduate programs at the McCormick School of Engineering. This role involves administration of ongoing programs, collaboration with graduate program assistants, and ensuring excellence in graduate admissions processes.
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Responsibilities
Delivers customer service support to internal and external stakeholders by implementing standardized practices and procedures to ensure service excellence and continuous improvement
Analyzes data and applies pre-defined strategies to make process improvements that support organizational goals
Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc
Monitors daily, monthly & annual financial activities including transactions, analysis, & reporting (i.e., cost-share commitments, endowment tracking)
Approves fund reallocation within budget as necessary & appropriate
Processes financial transactions for MS and PhD students (i.e., student organization expense submissions, Pro-MS U-Pass distribution)
Engages in outreach for a variety of goals, including recruitment, event participation, relationship building, etc
Supports master’s and PhD student events, including but not limited to orientation, registration, student life, and graduation
Supports administrative management of student matters; such as academic probation, integrity, and other processes
Collaborates with graduate program staff to execute established strategies that improve student support, streamline processes, and enhance program structure
Performs other duties as assigned
Qualification
Required
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
4 years program/project administration or other relevant experience
Preferred
University experience and familiarity with graduate programs
Understanding of budgeting and finance
Excellent interpersonal communication and customer service
Strong MS Office and SharePoint skills
Familiarity with admissions software and Smartsheet
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
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