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Vista America · 3 days ago

US Properties and Facilities Manager

Columbus, OH

Full-time

Onsite

Mid, Senior Level

3+ years exp

Vista America is an operating partner of Vista, the world’s first private aviation ecosystem. The U.S. Properties and Facilities Manager is responsible for overseeing the maintenance and management of the organization's property portfolio and facility operations, including day-to-day management, capital improvements, and compliance with safety standards.

Airlines/Aviation

Responsibilities

Assist with overseeing the organization’s property portfolio, including leased, owned, and managed properties within the United States

Collaborate with senior leadership to develop and execute property strategies that align with the company’s goals and ensures operational efficiency

Identify opportunities for property acquisition, lease negotiations, and dispositions in line with business objectives

Assist in negotiations, manage, and oversee all agreements for all facilities and properties

Maintain lease records, track renewal dates, and ensure compliance with contractual obligations

Develop relationships with landloards, property managers, and leasing agents to ensure favorable terms

Manage the day-to-day operations and maintenance of facilities, ensuring they are clean, safe, and operational

Oversee the maintenance, repair, and upgrade of building systems, including HVAC, plumbing, electrical, and security

Oversee the administration and management of all aspects related to facilities, ground, vehicles, furniture, equipment, supplies, cleaning services, pest control, and related contract services

Assist with establishing and manage maintenance schedules, preventative maintenance programs, and emergency response protocols

Monitor energy use and environmental systems to optimize efficiency and reduce operational costs

Assist with developing and managing budgets for property and facilities operations, ensuring expenses remain within budget while optimizing resources

Monitor operating costs, track expenditures, and develop cost-saving initiatives for facilities and properties

Assist in purchasing and procurement of office equipment, furniture, and supplies across all sites as per Company Policies

Collaborate with senior leadership to oversee the financial aspects of property transactions (purchases, leases, sales)

Assist with planning, coordinating, and managing capital improvements projects, including property renovations, expansions, and new construction

Ensure projects are completed on time, within scope, and on budget, while maintaining quality standards

Work with external contractors, architects, and vendors to ensure the successful execution of construction and improvement projects

Oversee space planning and reconfiguration of property layouts to meet the evolving needs of the organization

Ensure compliance with building codes, regulations, company policies, and safety standards

Collaborate with the ERP team to ensure seamless integration of facility operations with enterprise systems

Work closely with safety teams to implement and maintain workplace safety protocols

Support business continuity planning by ensuring facilities are prepared for emergencies, disasters, and operational disruptions

Implement and maintain emergency preparedness procedures for all locations

Work with security teams to ensure access control and office security measures are in place

Qualification

Property ManagementFacilities ManagementBudget ManagementCapital Improvement ProjectsFacilities Management SoftwareReal Estate BackgroundMulti-taskingCommunication SkillsLeadership Experience