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Beacon Communities LLC · 1 month ago

Property Management Coordinator

Georgetowne Homes, 400A Georgetowne Drive, Hyde Park, Massachusetts, United States of America

Full-time

Onsite

New Grad, Entry Level

$25/hr - $32/hr

Beacon Communities LLC is a privately-owned real estate firm focused on developing, acquiring, and managing multifamily housing. The Property Management Coordinator will provide administrative assistance and support to property managers and staff, ensuring efficient operations and positive community relations.

Real Estate

Comp. & Benefits

Responsibilities

Greets and assists applicants, residents and guests

Prepares, types and files office correspondence including letters, reports, and spreadsheets

Writes service orders and maintains service order log

Answers telephones in a professional manner; directs calls and records messages

Orders office supplies and maintains inventory

Opens and closes office

Secures confidential files and maintains office equipment

Administers rent collection efforts with Property Managers including cash receipts, 14-day notices, legal correspondence, rental assistance outreach, etc

Processes third party requests for income certifications/recertifications; completes resident follow-up related to certifications; files certification documents appropriately based on rental program

Completes special projects assigned by manager

Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, preparing lease packages, creating resident files

Conducts new resident orientation

Works with Property Managers to submit contract rent increase request to housing authorities for affordable households and lease renewals for market rate households

Processes rent changes and posts corresponding lease charges in Yardi

Fosters a positive, active and collaborative relationship with residents, communities and associated agencies

Works patiently, professionally and cooperatively with residents and staff

Preserves and respects resident and applicant confidentiality

Follows company policies, rules and regulations

Accepts varying assignments from day to day at properties located throughout the region

Qualification

YardiMicrosoft ExcelMicrosoft WordOral communicationWritten communicationOrganizational skillsDependabilityTeamworkCustomer FocusAdaptability

Required

High school diploma or G.E.D. required

Strong computer proficiencies required

Intermediate proficiency with Word, Excel, PowerPoint, Outlook

Fluent in English

Strong oral and written communication skills

Highly organized and detail oriented

Ability to work in a fast-paced environment where priorities change daily

Deadline driven

Demonstrates strong initiative and high level of professionalism

Manual dexterity for filing and competent use of office equipment

Ability to climb stairs and walk through the community

Must have active driver's license and vehicle and will work daily at properties within the Region as assigned

Preferred

Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred

Basic proficiency with Yardi desirable

Benefits

Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.

Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.

Retirement planning. We offer a 401k program with a company match.

100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.

Access to an Employee Assistance Program (EAP), Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!