Medline · 1 month ago
RFP Specialist
Northfield, Illinois
Full-time
Hybrid
Entry, Mid Level
$74K/yr - $107K/yr
2+ years expMedline Industries, LP is a company focused on providing healthcare products and services. The RFP Specialist will facilitate the RFP/Proposal process to ensure that the company's offerings are accurately represented and aligned with client needs, while also crafting proposals and coordinating with cross-functional teams to manage the RFP response process.
Consumer GoodsHealth CareHospitalityManufacturingMedical
Responsibilities
Responsible for the end-to-end RFP response process, from initial analysis to final submission, ensuring all deadlines are met
Analyze and evaluate deal scenarios and contract terms. Strategize with Sales field leadership on business proposals and presentation assembly
Prepare all written responses associated with Request for Information (RFIs) and Requests for Proposals (RFPs). Analyze and interpret Request for Proposal (RFP) documents to identify key requirements, deadlines, and evaluation criteria. Compose and edit content including Business Proposals, RFP/RFI responses, executive summaries, financial proposals, and presentations
Coordinate with cross-functional teams, including sales, marketing, finance, and product development, to gather necessary information and responses for each RFP. Coordinate meetings and conference calls with internal stakeholders (managers, sales representatives, sales specialists, and divisional staff) involved in RFP process. Navigate timelines to ensure project completion
Maintain follow-up communication for all submitted bids, including the maintenance of monthly RFP Tracking log detailing all prior and current RFP/Project submittals including Won/Loss/Pending metrics
Plan and prepare business presentations, financial proposals, data analysis and ad hoc proposal / presentation material
Facilitate proposal review, ensure edits are incorporate and manage final proposal submissions
Conduct post-submission follow-up with potential clients to address any questions, provide additional information, and reinforce the company’s interest in the opportunity
Ensure compliance with all proposal requirements, including formatting, content, and delivery specifications, to maximize the chances of success
Maintain Medline standard responses pertaining to customer questions. Maintain a comprehensive library of standard responses, templates, and supporting documents to streamline the RFP response process
Collaborate with sales, marketing and finance to develop, create and maintain proposal requirements and ensure content repositories provide accurate and timely data
Qualification
Required
Typically requires a Bachelor's degree in Business, Marketing, Communications, or a related field
At least 2 years' experience in sales analysis, marketing, business operations, product management or related area
Ability to successfully apply standard financial, accounting and business problem-solving skills to business problems with multiple variables
Works well with structured timelines
Comfortable with collaborating with management levels within the organization
Significant attention to detail
Benefits
Health insurance
Life and disability
401(k) contributions
Paid time off
Company
Medline
Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care.
10001+ employees
H1B Sponsorship
Medline has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (344)
2024 (144)
2023 (142)
2022 (143)
2021 (137)
2020 (113)
Funding
Current Stage
Public CompanyTotal Funding
$0.5MKey Investors
North Carolina Department of Commerce
2025-12-17IPO
2021-06-05Private Equity
2019-09-12Grant· $0.5M
Leadership Team
Steve Miller
Chief Operating Officer
Amanda Laabs
Chief Product Officer
Recent News
Packaging-Gateway.com
2026-01-16
2026-01-13
Company data provided by crunchbase