MSA Professional Services · 1 month ago
Administrative Coordinator (Part Time)
Duluth, MN
Part-time
Onsite
New Grad, Entry Level
$18.80/hr - $30.20/hrMSA Professional Services is a 100% employee-owned firm that has been serving communities for over 100 years. They are seeking a Part Time Administrative Coordinator to assist technical professionals with various administrative tasks, ensuring the office runs smoothly and efficiently.
ConsultingInformation Technology
No H1B
Responsibilities
Assisting engineers, team leaders, IT and marketing as needed as the main point of contact for the office
Ability to maintain and meet project deadlines
Developing and maintaining office procedures to keep office running smoothly
Creating, proofreading and formatting a variety of engineering related documents; reports, letters, proposals, etc
Scanning, copying, printing and filing documents including but not limited to contracts and proposals
Answering all incoming phone calls, greet and assist walk-in clients and guests
Handling incoming and outgoing mail and packages
Managing and ordering supplies for office and break room
Scheduling appointments, managing schedules for meetings, including ordering lunch when needed and planning office social events
Scheduling repairs for general office space, equipment and maintenance, and coordinating with vendors and suite landlord
Assisting with workstation setup and maintaining IT asset inventory, along with onboarding new hires
Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices
Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute
Qualification
Required
Advanced knowledge of Microsoft Office and Outlook
Valid driver's license and personal vehicle are required for routine office errands (mileage is compensated)
Ability to prioritize between multiple tasks
Detail-oriented
Self-motivated
Great verbal and written communication skills
The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future
Preferred
Associates degree or higher degree in Office Administration or related field
Prior administrative office experience
Prior experience with Microsoft Teams
The ideal candidate will have prior experience in the construction, engineering, environmental and/or architecture fields
Prior experience with FTP websites and/or ERP database
Prior experience with a PDF editor
Benefits
Quality Insurance Options: Medical, dental, and vision coverage for you and your family
Paid Time Off: Minimum of 17 days in the first year for full-time employees
Paid Holidays: 8 holidays per year
Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA’s Short Term Paid Leave
Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance
Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost
401k Retirement Savings Plan: Generous employer match, immediately 100% vested
Short Term Incentive (STIP) bonus
Company
MSA Professional Services
MSA Professional Services is a civil engineering company providing engineering, architecture, and survey services.
Founded in 1962
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Gil Hantzsch, PE, FACEC
President & CEO
Adam J. Stefanik
Talent Acquisition Partner
Recent News
2025-10-21
Company data provided by crunchbase