NEOGOV · 1 month ago
Administrative and Project Specialist
Mount Vernon, WA
Full-time
Onsite
Mid Level
$60K/yr - $75K/yr
3+ years expSkagit Valley College is a comprehensive community college committed to providing accessible educational opportunities. The Administrative and Project Specialist will support the Offices of Institutional Effectiveness and Planning and Marketing, managing day-to-day operations, coordinating projects, and assisting with research and data collection.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provide general office support for the offices of Institutional Effectiveness and Planning and Marketing and Communications
Arrange travel for conference attendance, including flights, rental cars, lodging, and related reimbursements, in accordance with college policies and procedures
Create and process purchase requisitions, process invoices, and order office supplies
Manage projects as assigned by the Vice President of Institutional Effectiveness, Planning, and Marketing (VPIEPM) and support compliance-related activities, including accreditation
Assist with monitoring and tracking department budgets
Coordinate room reservations and arrangements for meetings and events
Reconcile credit card transactions in compliance with college and state requirements
Manage and coordinate the college’s mascot schedule and requests
Provide excellent customer service and establish effective working relationships with college employees, departments, guests, and external agencies
Communicate professionally and effectively, both orally and in writing
Establishing manual and electronic recordkeeping/filing systems and database files
Maintaining and tracking equipment and supply inventory for multiple offices
Assisting staff with various administrative tasks
Maintain and update the college’s media links and various archival information
Assist with document preparation, proofreading, and editing for reports, presentations, and communications
Perform other duties as assigned
Work with staff project leads to track project timelines, deliverables, and tasks across both offices
Monitor progress on key initiatives and provide regular status updates
Develop or maintain web, project, or data reports
Support collaboration between cross-functional teams to ensure timely completion of projects
Maintain an annual calendar of routine tasks and provide reminders to staff
Perform other related duties as assigned
Assist with the design, distribution, and analysis of surveys and focus groups
Compile and organize data for reports, dashboards, and presentations
Conduct background research to support planning, marketing, and communications initiatives
Maintain accurate and accessible records of data projects, ensuring compliance with institutional policies and data privacy standards
Qualification
Required
Bachelor's degree from an institutionally accredited college or university OR an equivalent combination of education and experience that demonstrates the candidate meets all competency requirements for this position
Three (3) years of progressively responsible experience in office/clerical, project management, research/data, or general administrative work OR a combination of education, training and practical experience which provides an equivalent background required to perform the work of this position
Prior experience providing administrative experience in support of an executive level administrator
Preferred
Demonstrated ability to manage complex schedules, budgets, and departmental initiatives
Experience working in position(s) demonstrating high-level administrative support skills, including the ability to take responsibility, display initiative, and make independent decisions
In-depth computer proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); proficiency in the use of other office equipment and software
Experience working in a diverse population
Excellent writing skills and organizational skills
Benefits
Excellent benefits including competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.
High-value medical, dental, and vision insurance for employees and their eligible dependents with affordable monthly premiums.
Basic life and long-term disability insurances are provided with the option to purchase additional coverage at a low employee cost.
Flexible spending account and dependent care assistance programs are also available.
An excellent retirement plan, which includes employer contributions.
Employees have the option to participate in two tax-deferred retirement investment programs.
A professional development funds program and participation in the State Employee Tuition Waiver program provide further potential for personal and career growth.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase