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Inmar Intelligence · 2 days ago

Executive Assistant/Project Administrator

Winston-Salem, NC

Full-time

Onsite

Senior Level

7+ years exp

Inmar Intelligence is a company that provides innovative solutions in the finance sector, and they are seeking an Executive Assistant/Project Administrator to support the CFO and Senior Leadership Team. This role involves high-level administrative support and project management to ensure the successful execution of various initiatives and organizational objectives.

Computer Software

No H1B

U.S. Citizen Only

Responsibilities

Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff

Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team

Maintain and prioritize daily schedules and workload

Work independently, receiving a minimum of detailed supervision and guidance, and assist in the planning of team building, town halls, and leadership events

Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings

Proactive management of travel and priority juggling again calendar. Match calendar up with priorities, ensure priorities are constantly being updated and understood

Work collaboratively with leaders to drive the agenda for regular meetings

Demonstrate the ability to take concepts and turn them into working drafts for presentations and communications

Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff

Responsible for maintaining records and performing additional duties as assigned by executives

Demonstrate project administrative skills to help facilitate planning and execution of department initiatives and deadlines

Demonstrate basic knowledge of the cadence of planning processes

Coordinate internal resources and third-party vendors for the flawless execution of projects

Ensure resource availability and allocation

Ensure that project milestones/goals are met and adhere to timeliness and approved budgets

Mission plan processes to identify enhancement and efficiency opportunities

Responsible for gathering and maintaining required documentation and signoffs according to internal policies

Oversee and lead recurring team meetings to prioritize objectives, monitor efforts in progress, and assist the team with roadblocks where needed

Track at-risk metrics and facilitate action planning to keep projects on track

Qualification

Oracle ERPGoogle SuiteMicrosoft Office SuiteProject administrationBachelor’s degreeVerbal communicationWritten communicationOrganizational skillsTime managementProblem-solvingTeamworkCollaborationContinuous learner

Required

7+ years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities

Demonstrated project administrative experience

Excellent verbal and written communication skills

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Ability to function well in a high-paced and at times stressful environment

Ability to interact and develop relationships within the banking/financial institutions community

Extremely proficient with Google Suite/Microsoft Office Suite or similar software with the ability to learn new or updated software

Preferred

Bachelor's degree in business or related field preferred

Experience with Oracle ERP or comparable financial system as an end user, not as a transaction processor, a plus

Benefits

Medical, Dental, and Vision insurance

Basic and Supplemental Life Insurance options

401(k) retirement plans with company match

Health Spending Accounts (HSA/FSA)

Flexible time off and 11 paid holidays

Family-building benefits, including Maternity, Adoption, and Parental Leave

Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning

Wellness and Mental Health counseling services

Concierge and work/life support resources

Adoption Assistance Reimbursement

Perks and discount programs

Company

Inmar Intelligence

Glassdoor3.7

Welcome to Inmar Intelligence, recently certified a Great Place to Work®! Through curiosity and the intelligent use of data and technology, we make businesses smarter to improve consumers’ lives.

Founded in 1980

Winston-Salem, NC, US

1001-5000 employees