City of Plano · 1 month ago
Administrative Assistant or Administrative Assistant, Senior
Plano, TX
Full-time
Onsite
New Grad, Entry, Mid Level
$20/hr - $25/hr
0+ years expThe City of Plano is seeking an Administrative Assistant to support its Engineering Department. The successful candidate will manage core administrative tasks while also leading department website updates and small creative projects, requiring strong communication skills and exceptional organization.
GovernmentInformation ServicesPublic SafetyPublic TransportationWaste Management
Responsibilities
Greets visitors; answers phones; responds to inquiries and concerns; provides general information
Composes, edits, and types correspondences, reports, and other documents; maintains filing system
Completes data entry into appropriate programs or systems; scans, files, and shreds documents
Makes travel arrangements for management staff as needed; maintains staff calendar
Maintains and orders office supplies
Receives, reviews, and distributes mail
May collect and process payments
Regular and consistent attendance for the assigned work schedule is essential
Composes, edits, and types correspondence, memoranda, reports, charts, and other documents using various word and data processing software
Compiles data and statistics to complete various reports
Receives, reviews, date stamps, prioritizes, and distributes incoming mail to appropriate personnel
Screens telephone calls and visitors; provides information in response to internal and external requests
Maintains appointment calendars; coordinates meeting and travel schedules; makes travel arrangements as needed
Performs various administrative tasks
May provide administrative support for Council appointed Boards or Commissions
Establishes and maintains departmental files; processes purchasing, personnel, and payroll related documents
Researches and compiles data for budgets; assists with budget processing and monitoring; orders office supplies; reconciles expenditures
Prepares and processes resolutions, ordinances, and agenda items for City Council meetings
Regular and consistent attendance for the assigned work schedule is essential
Qualification
Required
High school diploma or GED equivalent required
Knowledge of general office procedures; department policies and procedures; customer service etiquette
Skill in communicating clearly both verbally and in writing; following directions; operating a personal computer and standard software
Knowledge of office practices, procedures, equipment, and software, including word processing, spreadsheet and other software applications; rules of grammar; practices of document preparation; applicable laws or ordinances; department policies and procedures
Skill in completing basic mathematical calculations; operating a computer and standard software; establishing and maintaining effective working relationship; completing multiple tasks simultaneously
Must pass a drug test, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check
Preferred
Six (6) months of clerical experience preferred
Depending on area of assignment, preference may be given to candidate who are bilingual in English and Spanish
State of Texas Notary Public preferred depending on area of assignment
Benefits
Comprehensive medical, dental, and vision plans
Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement
Enrollment in the Retirement Security Plan (RSP) which is fully funded by the City
Up to three weeks of paid vacation
Up to three weeks of paid sick leave per year
Nine paid holidays
Tuition Assistance
Free Library Card
Free recreation center membership
Company
City of Plano
City of Plano offers information about public transportation, watering guidelines, public safety, and waste management services of the city.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Gustavo Duran
Chief Information Security Officer
Pam Hanks
ACCOUNTING CLERK
Recent News
2025-11-11
2025-11-09
Dallas Business Journal
2024-12-16
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