Apply on Employer Site

USAJOBS · 1 month ago

Health System Specialist (Executive Assistant to the Director)

Saint Louis, Missouri, USA

Full-time

Onsite

Mid, Senior Level

$108K/yr - $140K/yr

1+ years exp

The VA St. Louis Health Care System is seeking a Health System Specialist to serve as the Executive Assistant to the Medical Center Director. This role involves providing high-level support to health care management officials by analyzing and coordinating health care delivery systems and operations.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

The incumbent is looked to by the Director as a technical authority in interpreting and applying Department of Veterans Health Care Central Office (VACO) and VISN network guidelines and formulating policy statements which are to be followed by Service Line Directors

This is accomplished through the initiation and completion of management and staff studies, statistical reports and trend analysis for top management, coordination of committee work, health care system operation and research of VA regulatory guidelines

The incumbent provides health systems management advisory services and high level management input into the most complex top management deliberations and decisions identifying and resolving the full range of complex management problems

The Health Systems Specialist (HSS) is an integral part of the top management team and is a key contributor in the decision making process and overall planning for the Medical center's operations

The incumbent participates in all top level institutional planning

He/she reviews for top management all short and long-range plans and helps prepare the Health Care System's strategic planning documents

The incumbent is routinely called upon to provide input to top management deliberations and provides advice to the top management team individually or through his/her participation in various management committees or boards upon which he/she serves

As a representative of the Director, the incumbent must have knowledge of the overall policies and work objectives, as well as being familiar with the philosophy of the Director in order to recommend courses of acceptable action

The HSS serves as a principal resource person to Service Chiefs and other management officials in resolving difficult and highly complex problems which may be confined to a single service or may extend across organizational lines

This may involve the initiation of data collection, analysis of data developed and preparation of recommendations resulting from special studies concerning problems of staffing, equipment, budget, cost containment, space availability and assignment, work simplification, report requirements, productivity, automated management information systems, etc

The incumbent is responsible for the formulation of Medical center administrative policies

Conducts studies of existing policies and procedures, new or changed HQ or VISN directives, and recommends or initiates such action as may be required

The policies are coordinated by the incumbent with various patient care, allied health and administrative services for uniform understanding, application, and follow up

Based on personal knowledge, training and experience, the incumbent must use judgment in selecting and applying the most appropriate guidelines to individual situations and to further establish procedures for program management in those areas not covered by existing regulations

The incumbent serves as a member, chair, or resource person and/or representative of the Director on multiple boards and committees

These committees, boards, and conferences include the Executive Committee of the Administrative Staff, Veterans Service Officers Meetings, Resources Management Committee, Space Committee, Strategic Planning Committee Awards Committee, Patient Centered Care Team, Federal Executive Board (FEB}, and other committees as appointed by the Director

The incumbent is responsible for helping to develop and follow implementation of medical center goals on an annual basis

Goals reflect the facility desires, projected plans, and identified objectives by administrative and clinical staff

He/she also works with the facility planner to ensure that service goals are established for accomplishing medical center goals

Performs as primary Human Resources Liaison for personnel matters involving the Director's Office staff, such as requests for recruitment actions, screening, interviewing and selection of new employees, payroll issues, processing personnel actions, award recommendations, and disciplinary actions

Qualification

Health care administrationAnalytical skillsClinical managementBudget managementPersonnel managementOrganizational developmentPlanningEvaluatingOral communicationStrategic thinking

Required

You must be a U.S. Citizen to apply for this job

Selective Service Registration is required for males born after 12/31/1959

Subject to background/security investigation

Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement

For a GS-13 position you must have served 52 weeks at the GS-12

Health System Administration Series, 0671

Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration

Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities

Knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement

Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan

You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs and other organizations

Physical Requirements: The work is primarily sedentary. May require some walking, standing, bending, carrying of light items such as paper and books

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications