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Allied Fire Protection · 4 days ago

Payroll Specialist

Pearland, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

Allied Fire Protection is seeking a Payroll Specialist to support accurate and timely payroll processing. This role involves reviewing and verifying employee time and attendance records, preparing certified payroll reports, and ensuring compliance with payroll procedures.

ConstructionIndustrialPublic Safety

Responsibilities

Timecard Review & Verification

Review ADP timecards daily for missing punches, days with missing hours, and other discrepancies

Contact managers for time adjustments based on employee notes or provided information

Save approved PTO requests to the designated payroll folder

Create payroll deductions for personal use of company credit card (monthly)

Manager Approvals & System Coordination

Check ServiceTrade and Procore for manager approvals

Move timecards to 'Completed' status in Procore once all approvals are verified

Certified Payroll Reporting

Prepare and submit weekly certified payroll reports to contractors in accordance with project and compliance requirements

Ensure all certified payroll data is accurate, complete, and submitted by required deadlines

Maintain copies of certified payroll reports and supporting documentation in the appropriate project folders

Communication & Follow-Up

Send emails for missing timesheets, low-hour, or high-hour discrepancies

Follow up with department managers to ensure timely resolution of payroll issues

Data Maintenance & Adjustments

Process employee status changes in ADP, Sage, Procore, and ServiceTrade for new hires, transfers, terminations, etc

Update and adjust employee PTO balances in ADP according to approved requests and policies

Maintain accurate payroll records and organize documentation in the appropriate payroll folders

Compliance & Business Registrations

Support Business License compliance by ensuring the company is properly registered in all required states, maintaining documentation, and submitting any necessary reports

Manage and maintain State Unemployment Insurance (SUI) and State Income Tax (SIT) registrations as the company expands into new markets

Monitor and assist with SAM.gov registrations and renewals to ensure ongoing federal compliance

Maintain accurate and organized documentation for all business and tax registrations

Collaboration & Support

Partner with managers and HR to ensure compliance with timekeeping and payroll procedures

Assist with special payroll projects, audits, and reporting as needed

Qualification

ADP Workforce NowCertified payrollPayroll accounting proceduresServiceTradeProcoreAttention to detailCommunication skillsOrganizational skills

Required

Bachelor's Degree in Business Administration, Human Resources, Organizational Development, or related field; or an equivalent combination of education and experience

Minimum of 2+ years of payroll or timekeeping experience required

Experience with payroll and general ledger accounting procedures

Experience with certified payroll

Strong organizational skills and attention to detail

Excellent communication and follow-up skills

Ability to handle confidential information with professionalism and discretion

Excellent written and verbal skills

Proficiency in all core areas of processing payroll