TK Elevator · 1 month ago
Operations Coordinator- New Installation (New Jersey)
Cranford, NJ
Full-time
Hybrid
New Grad, Entry Level
0+ years expTK Elevator is currently seeking an experienced Operations Coordinator- New Installation in Northern New Jersey. The role is responsible for coordinating all administrative duties associated with the branch New Installation operations department to ensure efficient and cost-effective functioning.
B2BCommercialIndustrialIndustrial EngineeringIndustrial ManufacturingMachinery ManufacturingMechanical Engineering
Responsibilities
Receives completed booking packages from sales; reviews booking package for terms and conditions pertaining to certified payroll, NIM warranty and any other pertinent terms
Electronically files Booking package into JobSight, updates key members and customer contact information
In JobSight, create and send Letter One package to customer and task Manager/Superintendent to follow up
Works with manager to determine appropriate permits needed, preparing the permits and preparing the intent to install forms to obtain the permit
Sends turnover approval requests to turnover 'mailbox' for all jobs that are scheduled for final inspection during the month. Keeps JobSight and inter-department calendars accurate
Receives final acceptance forms from the field, inputs the information date into JobSight; notifies appropriate personnel; forwards a copy of the final acceptance form to Regional Billing; and updates related reports
Receives New Installation Maintenance audit reports; updates JobSight and sends to New Installation Maintenance Audit email
Prepares certified payroll package and sends to Regional Certified Payroll Administrator
Updates JobSight project file with notes and photos from Manager/Superintendent site visits
Prepares and logs change orders into JobSight. Includes following up on outstanding change orders, booking change orders, and providing time tickets/documentation to the customer as needed
Prepares documentation and attends the weekly operation meetings and monthly order management calls
Schedules final inspections with all necessary parties
Completes all project closeout documentation and sends to required recipients
Fields calls from customers regarding status of jobs and answers inquiries
Participates in the monthly Accounts Receivable conference call with Regional Collections. Actively pursues and follows-up on Accounts Receivable items. Tracks and sends deposit checks to Regional Collections
Assists in the preparation of payroll in JobSight for Manager/Superintendent approval. Includes providing documentation required for payroll processing (approved receipts, approved override rate forms); and filing original expense receipts
Receives and reviews union vacation request forms for conflicts and available time. Tracks time-off requests utilizing Vacation Tracker in our system, forwards reports to designated parties
Submits accurately and tracks warranty claims to ensure timely processing of the warranty
Creates parts requisitions based on accurate and detailed documentation from field and/or operations management. This may include safety, uniforms, and supplies
Reviews invoice on-hold reports and works with Office Manager, Region and Corporate, as needed, to resolve the holds
Maintains and analyses various daily, weekly and monthly reports. Includes resolving open commitments, expected receipts, and jobs eligible to close reports
Receives and distributes faxes and correspondence pertaining to construction operations
Qualification
Required
High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration; or an equivalent combination of education and experience
Six months to one year of prior experience in construction
Previous elevator repair administrative work
Company
TK Elevator
TK Elevator manufactures technology-driven escalators, elevators, passenger boarding bridges, platform lifts, and automatic doors.
Founded in 1970Düsseldorf, Nordrhein-Westfalen, DEU
10001+ employees
H1B Sponsorship
TK Elevator has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (9)
2023 (6)
2022 (8)
2021 (6)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Alat
2025-02-24Secondary Market
2020-02-28Acquired
Leadership Team
Kevin Lavallee
President and CEO, North America and Australia
Jason Harrington
Director Advanced Manufacturing
Recent News
2025-12-11
Company data provided by crunchbase