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University of St. Augustine for Health Sciences · 1 month ago

Academic Program Assistant - OT Flex

San Marcos, CA

Full-time

Onsite

Entry Level

$20.19/hr - $26.35/hr

3+ years exp

The University of St. Augustine for Health Sciences is dedicated to developing professional health care practitioners through innovative education. The Academic Program Assistant is responsible for providing comprehensive administrative support to the academic program, ensuring smooth operations and coordination of events, faculty, and student activities.

Higher Education

Responsibilities

Assist in the planning and preparation of all academic-related events including commencement, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements

Attend all academic events to provide on/off campus support; may require occasional weekend and evening hours

Manage and maintain projects for the university including, but not limited to, faculty credentials and documentation, course assignments in Blackboard, course syllabi and booklist, student status rosters, assessments, and contact lists

Assists with acquiring faculty accreditation documentation to include annual CEUs, updated CV, licensure requirements, etc., and coordinating across departments to ensure required information is captured in the accreditation files in a timely manner

Assists with the coordination and scheduling of candidate interviews including meeting invitations, preparing onboarding schedules, room preparation and set-up

Responsible for overseeing the day-to-day functions of the program and university related activities

Provide administrative support for the program by performing tasks such as scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials to the classrooms, and business card requests

Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay University information, policies, procedures, and activities

Provide reception and front desk coverage to the Customer Service Coordinator as needed (i.e., lunch breaks, vacations, sick, etc.)

Coordinate with Assistant Program Directors to compile contributing faculty assignments

Maintain the schedule of course coordinators and faculty

Coordinate new student orientations with Student Services and Program Directors, verify program membership and order books for students on clinical rotations

Maintain student conference attendance in EXXAT

Serve as a member of the Campus Readiness Team (Safety) and on the campus reentry team as needed

May perform other duties and responsibilities that management may deem necessary from time to time

Qualification

Microsoft OfficeProject ManagementEvent CoordinationAdministrative SupportCommunicationResilienceTrust InstillationInnovationCustomer FocusCollaboration

Required

Minimum of high school diploma or equivalent

Minimum of three years of experience as an administrative assistant

Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint

Excellent communication skills, both verbal and written, including communicating with tact and discretion

Must have excellent project management skills, the ability to manage competing priorities, and the ability to build and maintain strong partner relationships

Demonstrated ability to establish and maintain positive working relationships with the public, supervisors, students, professional staff/faculty and co-workers

Willingness to work a flexible schedule when required

Professional demeanor with the ability to maintain confidentiality