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Northeastern University · 1 month ago

Executive Assistant to the Dean

Boston, MA

Full-time

Onsite

Senior Level

$59K/yr - $84K/yr

5+ years exp

Northeastern University is seeking an experienced Executive Assistant to provide high-level administrative support to the Dean of the School of Law. The role involves managing the Dean's calendar, overseeing office operations, and ensuring efficient communication within the office while maintaining a professional environment.

Education

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean’s style and University policies

Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence

Manage and coordinate the Dean’s calendar, using independent judgment to prioritize requests and resolve conflicts

Coordinate and manage the Dean’s executive’s domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports

Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution

Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics

Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks

Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves

Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed

Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through

Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately

Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions

Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner

Qualification

Calendar managementMicrosoft Office SuiteOrganizational skillsCommunication skillsProblem-solving skillsManagement experienceInterpersonal skillsAttention to detailTime managementInitiative

Required

Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management

Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism

Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences

Demonstrated ability to take initiative and provide consistent follow-through on tasks independently

Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.)

Management experience with demonstrated ability in delegating tasks or responsibilities

Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times