Outreach: Building Healthy Lives · 1 month ago
Administrative Assistant-PT
Pilgrim, Brentwood, NY, US
Full-time
Onsite
New Grad, Entry Level
$19/hr - $22/hrOutreach is a non-profit organization dedicated to helping individuals with substance use and behavioral health disorders. The part-time Administrative Assistant plays a key role in managing office operations and ensuring accurate financial reimbursement processes for clients.
Addiction TreatmentHealth CareNon ProfitNursing and Residential CareRehabilitationWellness
Responsibilities
Organizes office flow in an orderly and efficient manner
Handles telephone intakes and schedules appointments, rescheduling & confirming as needed
Types correspondence, reports, memos, etc. Includes proofreading and editing. Records and types minutes from DH meeting and all staff meetings. Copies and distributes to staff
Collects house bills, checks for signatures, makes copies for unit file and sends originals to accounting
Collects time sheets of all staff and faxes bookkeeping as scheduled. Sends original to accounting and file copy in employee’s file
Establishes and maintains an efficient filing system for all correspondence and other information for Outreach staff
Utilizes the word processing system to facilitate work flow/assist other staff
Maintains inventory of supplies and re-orders on a timely basis. Requests service maintenance for all office equipment
Compiles all information and prepares stats census for monthly OASAS report. Makes any corrections to Albany when requested
Maintains and updates client database by entering all pertinent discharge forms. Works with MIS to keep accurate database
Monitors balance of petty cash and prepares check requests
Distribute all incoming mail
Records dates and requirements of tours/speaking engagements, open houses
Prepares Public Assistance application for HRA within 48 hours of a client’s admission to Outreach House I
Removes client from Public Assistance case within 48 hours of a clients discharge
Returns clients PNA money to HRA in a timely manner after they have been discharged from Outreach without completion status
Functions as a liaison between Outreach House I and HRA
Writes a monthly Personal Needs Allowance breakdown for Outreach bookkeeping in order to keep resident accounts accurate
Monitors that HRA is paying shelter payments/PNA Allowance for all clients whose application has been accepted
Troubleshoot any billing/payment problems that are occurring with HRA
Monitor that parents are submitting SSI or SSD payments to Outreach House I in order to compensate for losses in shelter payments
Collect family fees from the parents/guardians during Parent Support Group evenings
Bills insurance and is responsible for the collection of insurance payments and denials
Responsible for monthly revenue reports
Qualification
Required
Minimum of HS Diploma
Strong organizational skills with the ability to multi-task to ensure that all administrative functions are completed in a timely and efficient manner
Computer literate
Company
Outreach: Building Healthy Lives
Outreach, a non-profit organization, is a premier provider and champion of quality, life-changing drug and alcohol abuse treatment and training services in New York City and Long Island.
Founded in 1980
201-500 employees
H1B Sponsorship
Outreach: Building Healthy Lives has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (9)
2023 (13)
2022 (28)
2021 (15)
2020 (5)
Funding
Current Stage
Growth StageLeadership Team
Mary Brite, LCSW
Chief Compliance Officer
Company data provided by crunchbase