Welia Health · 1 month ago
Payroll Administrator
Mora, MN
Full-time
Onsite
Entry, Mid Level
$29/hr - $40/hrWelia Health is a healthcare organization seeking a Payroll Administrator to support its payroll operations and systems. The role involves processing payroll, ensuring compliance with laws and tax regulations, and maintaining accurate employee records.
Health CareHospitalMedicalNon ProfitPersonal Health
Responsibilities
Calculate and process payable hours, lump sum payments, tax withholdings and deductions for all employed staff in a timely manner; biweekly and ad hoc basis
Oversee electronic distributions of payroll checks; biweekly and ad hoc basis
Ensure timely payment processing of tax obligations, garnishments, benefit premiums, and various miscellaneous employee withholds
Administer electronic submissions of various payroll withholding records to and from appropriate institutions, such as retirement funds, HSA funds, FSA funds, union dues, etc
Trouble shoot, analyze, and correct any discrepancies or issues that arise, such as overpayment or underpayment
Coordinate with HR and Finance any changes in payroll, such as terminations and new hires
Compile summaries of earnings, taxes, deductions, and non-taxable wages on an annual basis for distribution to all staff
Calculate payroll liabilities by determining employee federal and state taxes, insurance, employee benefit deductions, etc
Ensure all payroll transactions comply with tax laws and employment standards
Monitor and ensure data integrity from payroll/HR systems to general ledger
Prepare and submit timely filings, including but not limited to 941, W-2/W-3, 940, and worker’s compensation insurance audit
Create and manage payroll policies and procedures
Set-up and maintain job codes, grade scales, step increases, rate increases, earning elements, deductions elements in payroll system
Assist employees with payroll related questions and concerns, including but not limited to navigating the payroll system, understanding their paycheck/pay stub, making changes to their tax designations, etc
Create, maintain, manage, and support Oracle based schedules, absences, etc. to support departmental learning and increase usage in the system
Ownership and super user capabilities of HCM module in cloud-based system
Create and maintain processes that are adaptable, consistent, repeatable, and scalable
Maintain organized records and files
Assist with completion of mandatory reports and surveys, including but not limited to Medicare Cost Report, Hospital Annual Report (HAR), 990 Return, annual audit, annual provider compensation surveys, advanced practice provider compensation surveys, all healthcare staff compensation surveys, annual 401k audit
Assist with other projects within the department as needed
Qualification
Required
Experience in payroll processing and administration
Knowledge of tax laws and regulations related to payroll
Ability to maintain accurate employee records
Experience with payroll systems and software
Strong analytical and troubleshooting skills
Excellent attention to detail
Ability to work with HR and Finance departments
Experience in preparing and submitting payroll filings
Ability to create and manage payroll policies and procedures
Strong organizational skills
Ability to assist employees with payroll-related questions
Experience with Oracle-based systems
Ability to create and maintain adaptable and scalable processes
Experience in maintaining organized records and files
Ability to assist with mandatory reports and surveys
Company
Welia Health
Welia Health is a health care service provider.
Founded in 1907
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Randy Ulseth
Chief Executive Officer
Josh Asp
Chief Financial Officer
Company data provided by crunchbase