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Conifer Realty · 1 day ago

Corporate and Real Estate Paralegal

Rochester, NY

Full-time

Onsite

Mid, Senior Level

$75K/yr - $80K/yr

3+ years exp

Conifer Realty is a professional, service-oriented organization seeking a Corporate and Real Estate Paralegal to support their Legal Department in managing real estate development and corporate transactions. The role involves project coordination, document drafting, and due diligence across all stages of development projects, requiring strong project management skills and collaboration with internal teams and external partners.

Building MaterialConstructionProperty ManagementReal Estate

Responsibilities

Coordinate and manage all aspects of real estate closings, acquisitions, and financings from inception through completion

Review and organize due diligence materials, including title commitments, surveys, organizational documents, and zoning reports

Coordinate with title companies, surveyors, lenders, and internal development teams to ensure timely and accurate delivery of closing materials

Identify and track title and survey issues; assist counsel in preparing and obtaining necessary curative documents

Draft and review closing documents, affidavits, resolutions, and other transaction-related materials under supervision of counsel

Maintain detailed closing checklists, track key project milestones, and ensure post-closing documentation is completed and archived

Assist in drafting, reviewing, and editing design and construction contracts using AIA Contract Documents software

Coordinate execution of contracts and track insurance certificates, bonds, and other required documentation

Maintain project documentation and assist with reporting on contract status and deliverables

Compile lender-required due diligence materials, coordinate document review and execution, and maintain closing schedules

Assist with preparation and delivery of post-closing binders and closing summaries

Assist in entity formation, dissolutions, and maintenance of annual filings

Draft resolutions, certificates, and related documents for transactions

Maintain organizational binders and corporate records as needed

Serve as a central liaison between Legal, Finance, Development, and external partners to ensure smooth transaction flow

Track deadlines, deliverables, and approvals related to closings and development projects

Implement and maintain checklists, databases, and project tracking tools to support departmental efficiency

Conduct legal and factual research as requested

Coordinate signatures, notarizations, and document filings

Manage and organize digital legal files and contract repositories

Perform additional duties as assigned to support departmental goals

Qualification

Real estate transactionsTitleSurvey reviewProject managementAIA Contract Documents softwareMicrosoft Office SuiteWritten communicationVerbal communicationTeamworkAttention to detailConfidentiality

Required

Paralegal certification or equivalent experience

3–6 years of experience in real estate transactions, leases, or property management legal support

Knowledge of real estate documentation, lease agreements, and closing processes

Strong project management and organizational skills, with the ability to manage multiple concurrent transactions

Excellent written and verbal communication skills

Detail-oriented with the ability to anticipate needs and resolve issues proactively

Professional judgment, discretion, and ability to manage confidential information

Strong teamwork and interpersonal skills, with the ability to collaborate effectively across departments

Minimum 3–6 years of relevant paralegal experience in real estate development, transactions, or finance within a law firm or in-house legal department

Experience with title and survey review, coordination with title companies, and management of real estate closings required

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems

Associate degree or Paralegal Certificate (or equivalent work experience in a law firm or in-house legal department)

Must be or become a Notary Public