Pepperdine University · 1 month ago
Manager, Data Systems
Malibu, CA
Full-time
Onsite
Entry, Mid Level
$70K/yr - $77K/yr
2+ years expPepperdine University is seeking a Data Systems Manager who will be responsible for the administration, development, maintenance, and continuous improvement of all Facilities Services and Project data systems. The role involves leading database administration, data integration, reporting, training, and technology coordination to ensure effective management of facilities information.
EducationHigher EducationUniversities
Responsibilities
Manage and maintain facilities and project data systems, including CMMS (TMA), PMIS (Kahua), and related software
Administer system permissions, roles, and user access; ensure data security, accuracy, and compliance with University and IT standards
Monitor and troubleshoot data systems and associated mobile devices (e.g., iPads), partnering with IT for technical support, system integration, and software upgrades
Develop and implement system enhancements, configuration changes, and workflows, testing thoroughly before deployment
Oversee data input, classification, routing, and validation to ensure completeness, accuracy, and timeliness of work order and asset data
Create and run queries, dashboards, and reports to track KPIs, system usage, project progress, and other performance metrics
Audit data quality and coordinate with departmental leaders to correct inconsistencies and retrain staff as needed
Maintain documentation, procedures, and programming standards for all data systems and reporting tools
Maintain compliance with all software license agreements, University IT policies, and data governance requirements
Serve as the primary contact for data system issues and user support, providing responsive assistance to staff and vendors
Develop and maintain user guides, process documentation, and training materials
Coordinate and conduct staff user training sessions (initial, refresher, and new-hire), including mobile device setup and CMMS and PMIS usage
Provide vendor coordination and facilitate external training and technical support when needed
Partner with IT to support data visualization tools (Power BI), reporting systems, and integrations with University enterprise software (e.g., PeopleSoft)
Generate monthly and ad hoc data reports (e.g., work order status, priority age, asset performance, over-90-day work orders) and store securely in shared databases
Develop SQL queries and advanced Excel analyses using Boolean logic and data query techniques
Support financial and operational reporting, including recharge data and project tracking
Collaborate with Finance and IT leadership to align reports with budgeting and performance goals
Maintain and further develop data visualization integrations such as Power BI
Lead the continuous improvement and integration of facilities and project data systems to enhance reporting, analytics, and operational efficiency
Collaborate with departmental and University leadership (IT, Finance, Housing, Operations, and others) to align data systems with institutional goals and regulatory requirements
Identify system enhancements and features that improve data management, business process automation, and service delivery
Develop and manage a roadmap for system upgrades and feature adoption
Prepare and maintain complex reports, documents, and correspondence for management and stakeholders
Maintain compliance with all software license agreements, University IT policies, and data governance requirements
Partner with IT to support various operational technologies, such as irrigation systems, and access databases for work order and recharge systems
Assist in annual budgeting for software subscriptions, development, and project expenses
Stay current on industry trends, tools, and best practices through professional development and participation in user groups and conferences
Uphold the University mission and Living Pepperdine standards through daily work and team collaboration
Perform other related duties as assigned
Uphold University mission through work performed
Qualification
Required
Bachelor's degree in a relevant field, or four years of equivalent experience in data or systems administration
Minimum two years of experience managing data systems
Experience in database administration, data integration, and report development
Strong proficiency in Microsoft Office (especially Excel and Word)
Intermediate skills in Microsoft Access, SQL, and Visual Basic preferred
Understanding of data structures, relational databases, and Boolean logic
Ability to troubleshoot front-end and back-end system issues and coordinate with IT to resolve
Strong written and verbal communication skills
Proven ability to lead teams, manage multiple projects, and meet deadlines
Strong attention to detail, organization, and accuracy
Commitment to providing excellent customer service and promoting collaboration
Must hold a valid driver's license and be insurable under University insurance
Must be able to drive a personal vehicle for University business (mileage reimbursed)
Strong written and oral communication skills, and detail-oriented organizational skills
Must consistently project a professional demeanor and positive attitude
Must have a demonstrable record of working and learning independently with skills in researching problems to find solutions
Strong understanding of databases, data structures, and data formatting
Experience in developing, preparing and managing ad hoc, canned and enterprise reports that include financial analyses, projections, KPI's and metrics
Experience in database administration and software integration solutions
Knowledge of facility related IT systems, business practices and data analytics
Preferred
Knowledge of CMMS (preferably TMA) and project management information systems (preferably Kahua)
Experience with warehouse or inventory management systems
Minimum two years of experience managing data systems in facilities management or higher education environments
Familiarity with Power BI or other data visualization tools
Benefits
Pepperdine offers a robust and highly competitive benefits package.
Company
Pepperdine University
Pepperdine University is a Christian university committed to the highest standards of academic excellence and Christian values.
501-1000 employees
H1B Sponsorship
Pepperdine University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (9)
2024 (11)
2023 (9)
2022 (9)
2021 (5)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Phil Phillips
Executive Vice President and Chief Operating Officer at Pepperdine University
Jeff Pippin
Senior Vice President and Chief Investment Officer
Recent News
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