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Withers · 1 day ago

Client Services Executive

New York, United States

Full-time

Hybrid

Mid Level

$54/hr - $66/hr

4+ years exp

Withers is a law firm focused on people, performance, and collaboration. The Client Services position is responsible for providing administrative support to attorneys, managing information, and representing the attorney to clients, primarily within the Dispute Resolution division.

Law Enforcement

H1B Sponsor Likely

Responsibilities

Responsible for document formatting, inputting, and editing; document transcription; preparation of data and graphics in documents; retrieving and copying documents from internal software systems; coordinating case preparation

Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines

Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner

Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel both internationally and domestically

Provides historical reference by developing and utilizing the filing and retrieval systems

Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary

Arranges conference rooms and any needed IT support and systems (e.g. videoconferences)

Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney

Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices

Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners

Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation

Maintains client confidences by keeping client/attorney information confidential

Assists with providing coverage to other attorneys as well as Reception when requested by the Office Manager

Previous experience in preparing pleadings, briefs (including tables of authorities), declarations, exhibits and other litigation documents, as well as electronic filing documents with Federal and New York courts

Updates job knowledge by participating in educational and training opportunities; reading professional publications; maintaining personal networks; participating in professional organizations

Performs other job-related duties as assigned

Qualification

Legal industry experienceDocument management systemsMicrosoft Office SuiteTyping skillsCommunication skillsOrganizational skillsNY NotaryLibrary operations knowledgeLegal terminology familiarity

Required

4+ years as a secretary or administrative professional, preferably in a law firm though experience in other professional service industries (engineering firms, accounting firms, architectural firms, etc.) will be considered

4+ years of legal industry experience, preferably within a midsized or large law firm's litigation practice group

Bachelor's Degree strongly preferred

Previous experience supporting at least one partner/high level manager in a legal or professional services environment

Must possess strong technical skills, such as typing, and have a good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint 2003 and 2010 as well as programs such as FileSite/iManage and Elite

Operates office equipment such as photocopy machine and scanner to produce copies and scanning when needed

Solid command of the English language including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence needed

Strong communication skills: the ability to express self effectively, both orally and in writing

Knowledge of library operations and records storage procedures for retrieving materials and files

Ability to prioritize and multitask effectively. Must be proactive in planning of work and fee earner needs

Ability to work both as a team as well as independently

This role is hybrid and must be in the office 3 days week

Preferred

Previous experience with document management systems and electronic organizational filing methods preferred

Familiarity with legal terminology pertinent to the areas of assignment

NY Notary highly desired

Company

Withers

We are the global private client law firm.

Founded in 1896

London, England, GBR

1001-5000 employees

https://www.withersworldwide.com/en-gb/

H1B Sponsorship

Withers has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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2025 (181)

2024 (154)

2023 (162)

2022 (128)

2021 (117)

2020 (81)