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Old National Bank · 1 day ago

Administrative Assistant

Nashville, TN

Full-time

Onsite

Mid, Senior Level

$17/hr - $27.50/hr

5+ years exp

Old National Bank is a regional powerhouse deeply rooted in the communities it serves, committed to helping clients achieve their goals. The Executive Assistant provides administrative support to senior leaders and assists with various office management tasks, ensuring efficient operations within the organization.

BankingFinancial ServicesWealth Management

Responsibilities

Assist and support daily activities of, and calendaring for, Nashville Market President, Southeast Region President and other senior leaders as directed

Enter ONB Cares hours for Senior Leader(s)

Assist in projects as directed by Management and others

Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others

Support Community Marketing & Engagement Manager across five SE markets, including:

Market Executive Committee meetings

Sponsored event attendance

Assist with administration of invoices and expense reimbursements

Prepare & distribute reports, presentations, spreadsheets as needed

Maintain office organization and supplies (Nashville Gulch)

Coffee Orders and Office Supplies

Other supplies as needed for client/internal events

Manage incoming mail and documents

Manage ONB sports tickets for

Tennessee Titans

Nashville Predators

University of Tennessee athletics (football, baseball, basketball)

Ensure timely and appropriate handling of confidential and/or sensitive documents

Manage incoming phone calls from vendors, customers, etc

Manage sponsorship requests, payments in Coupa and Smart Simple systems

Assist with internal and community meetings and events, specifically ensuring strong attendance by ONB associates at sponsored events. This will mean attendance at events, which includes before/after traditional office hours

Coordinate meetings and travel arrangements for ONB Leadership

Serves as property liaison with property management company and other corporate departments (ONB Facilities Dept)

Maintenance Requests

Provide administrative support to other ONB staff as directed

Qualification

Microsoft SuiteAdministrative experienceEvent management systemsCommunication skillsConfidential information managementCreative design abilitiesAgilityOrganizational skillsFlexibility

Required

H.S. Diploma/GED with equivalent work experience

Strong working knowledge of full Microsoft suite: Word, Excel, PowerPoint, Outlook, TEAMS, Forms, Stream, Yammer, SharePoint and other Video Conference software

Strong communication and organizational skills

Must be able to demonstrate flexibility and agility in approach to work and manage changing priorities and deadlines

Ability to ensure proper management of confidential information

Ability to communicate with team members at all levels within the organizations

Excellent organizational skills with the ability to prioritize a multitude of tasks by volume, urgency, etc

Proficient in administrative tasks, filing, and general office skills; detail-oriented

Ability to cross-functionally coordinate/collaborate various team projects & initiatives

Flexibility to attend assigned events before, during, and after traditional office hours