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IBTS - Institute for Building Technology and Safety · 1 month ago

Business and Operations Specialist

Baton Rouge, LA

Full-time

Onsite

Senior Level

5+ years exp

IBTS, the Institute for Building Technology and Safety, is a non-profit organization focused on providing professional building code compliance services. The Business and Operations Specialist will deliver administrative support across several departments, ensuring efficient daily operations through coordination of tasks and communication facilitation.

ConsultingEnergyFacility ManagementGovernmentManagement ConsultingNon ProfitSustainability

Responsibilities

Coordinates an organization's business operations activities, events, programs, and services

Oversees and provides support to departments required to run the operations of a business

Collaborates with management in developing and implementing project development and management initiatives, internal operating procedures, and business processes and policies

Tracks business expenses and creates reports for expenses, financial records, and audits

Maintains operational control of and tracks progress of a variety of projects

Develops business operations training programs

Assist Code Enforcement with case coordination and mailings

Tracking of permit billing and invoice creation

Assist departments with organizing and maintaining file systems in accordance with the records retention schedule

Serve as “backup” for different positions, including reception and permit technician

Coordination of office functions under the guidance of management

Other administrative duties as assigned

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointTime managementOrganizational skillsDependabilityCommunication skillsConfidentialityTeam collaborationWork ethicContinuous learner