University of Southern Indiana · 1 month ago
Print Coordinator/Proofreader
Evansville, IN
Full-time
Onsite
Mid Level
$17.61/hr - $17.61/hr
3+ years expThe University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. The Print Coordinator/Proofreader will support the University Creative and Print department by coordinating job requests, proofreading content, and managing job management software. The role involves maintaining schedules, providing estimates, and ensuring quality control of printed materials.
AlumniE-LearningEducationHigher EducationUniversities
No H1B
Responsibilities
Act as department coordinator for print, design and outsource order requests. Ensure all information is gathered regarding order requests, enter orders and job specifications in job management software, and communicate status of jobs to department clients. Notify production centers of incoming jobs
Accurately enter and set up all print and design specifications in job management software from online order requisitions
Enter all jobs onto departmental job schedule; maintain schedule on ongoing basis for design, proofing and production progress and enter any pertinent job details
Provide estimates to clients as requested, utilizing job management software
On an ongoing basis, coordinate with Assistant Director of Operations on the job status of production versus due date and communicate necessary information to departments about any changes on active jobs
Perform preliminary proofreading on client-submitted files and make revisions/edits prior to submitting files to designers
Perform other University proofreading outside of department as requested. Organize and store active text and media files for duration of job production
Participate in subsequent internal proofreading while job is active and verify that all proofreading changes are made. Proofreading may be extensive and shall include verifying and incorporating University standards
Work with Assistant Director of Operations and software vendor to update and change job management software programming or materials and labor costing as required by department. Knowledge and understanding of software and database management is critical
Monitor status of all active jobs and accuracy of required data for successful monthly chargebacks through the job management system including verifying entry of materials and labor charges. Close out all completed jobs at month end and submit chargeback reports and support documents for Creative and Print and Copy Services to the Business Office for internal chargeback reporting
Prepare monthly invoices for design, copy services, large format and print work. Perform monthly closeout of completed jobs for internal chargeback billing
Maintain all department purchase orders and execute accounting processes. Accounting processes may include, but are not limited to, accounts payable reports, invoice approvals, processing POs, credit card reconciliation and accounting adjustment
Maintain and organize filing system of the most recent (two years) archived jobs. Return submitted materials as requested to clients at completion of job
Provide departments with fiscal and calendar year-end reports of orders placed through Creative and Print upon request
Produce spreadsheets of monthly and annual comparative statements of departmental income. Create and maintain a log of open standing purchase orders per fiscal year, vendor history and more for analysis
Manage office operations including customer support, phone coverage, production supplies ordering, physical plant work orders, office supply inventory and ordering, large-format supply orders and mail distribution. Greet and direct visitors as needed
Support the Creative and Print Director and Assistant Director of Operations in all aspects of daily operations
Complete timesheet recap sheets of student worker (if applicable) and support staff
Other duties as assigned
Qualification
Required
3 years of experience in office setting, bookkeeping, customer service, proofreading, or a combination required. A higher education degree may be considered in lieu of the 3 years' experience
Demonstrated proofreading or copy-editing experience
Proficiency in PC or Mac platform, word processing, spreadsheet and database software
Strong interpersonal communications skills
Strong written and verbal communication skills
Ability to gather and communicate information to ensure jobs are completed accurately and in a timely manner
Strong organizational and time management skills with a high attention to detail
Ability to work under tight time constraints on multiple projects and with a diverse group of individuals
Must be self motivated and able to function independently with little supervision
Preferred
Printing background preferred
Experience with a job management software system and Banner Financial Reporting System or similar applications
Benefits
Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
Full tuition fee waiver for employees/75% for spouses and dependent children.
Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service
Company
University of Southern Indiana
University of Southern Indiana is a school in Evansville.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$2.25MKey Investors
Lilly EndowmentPhillip Hagerman
2023-08-04Grant· $0.25M
2021-10-20Grant· $2M
Leadership Team
Anastasia (Stacy) Draper
Chief Information Security Officer
Austin Siders
Chief Information Officer
Recent News
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