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Related Companies · 1 month ago

Executive Assistant and Operations Coordinator

New York, NY

Full-time

Onsite

Senior Level

$95K/yr - $110K/yr

5+ years exp

Related Management Company (RMC) is a premier owner/operator of real estate, managing hundreds of properties across multiple states and Washington, D.C. The Executive Assistant and Operations Coordinator provides high-level administrative and operational support to the President, managing communications, workflow, and strategic engagement across various teams and stakeholders.

Commercial Real EstateConstructionProperty DevelopmentReal EstateRentalSales

H1B Sponsor Likely

Responsibilities

Manage complex, fast-moving calendars with a focus on strategic prioritization of the President’s time

Coordinate domestic and international travel, including itineraries, logistics, and briefing materials

Prepare daily and weekly briefings, quarterly briefings ensuring the President is equipped for meetings, decisions, and upcoming commitments

Serve as a liaison to senior leaders, site teams, and external partners, representing the President’s office with composure and diplomacy

Track deadlines, follow-up items, and key initiatives to ensure timely and accurate execution

Draft, edit, and finalize written communications on behalf of the President, including announcements, memos, acknowledgments, and leadership updates

Support the development of content for internal initiatives, cross-functional projects, and organizational updates

Partner with Communications and other teams to align all materials with brand messaging and visual standards

Create polished, visually compelling PowerPoint presentations for internal and external audiences

Support layout, formatting, and design of reports, decks, and executive materials

Assist with the creation of visual assets for meetings, updates, and communication campaigns

Coordinate leadership meetings, off-sites, team events, and special programs

Manage logistics including scheduling, agendas, communications, vendor coordination, catering, and on-site support

Ensure events reflect RMC’s service standards and elevate the employee and stakeholder experience

Act as an extension of the President’s office, cultivating strong, professional relationships at all levels of the organization

Serve as a trusted point of contact with discretion, tact, and sound judgment

Uphold the highest standards of confidentiality, professionalism, and service

Qualification

Executive support experienceAdvanced Microsoft OfficePresentation designProject managementCommunications experienceRelationship managementWriting skillsInterpersonal skillsEmotional intelligence

Required

5–8+ years supporting senior executives in a fast-paced corporate environment

Exceptional writing skills and the ability to adapt to the President's voice and communication style

Strong organizational, planning, and project management abilities

Advanced proficiency in Microsoft Office, with particular strength in PowerPoint and presentation design

High emotional intelligence with excellent interpersonal and relationship-building skills

Proven ability to manage sensitive information with integrity and discretion

Professional presence, sound judgment, and comfort working with executives, partners, and high-profile individuals

Preferred

Bachelor's degree preferred; equivalent experience considered

Experience in communications, light marketing support, or content development strongly preferred

Real estate, hospitality, or property management experience is a plus

Company

Related Companies

Glassdoor3.3

Related Companies is a global real estate and lifestyle company defined by innovation and the most prominent privately-owned real estate firm in the United States.

Founded in 1972

New York, New York, USA

1001-5000 employees

http://www.related.com/

H1B Sponsorship

Related Companies has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (1)

2022 (2)

2020 (1)