Qualdoc ยท 1 month ago
Bookkeeper / Accounts Payable & Receivable Clerk
Newport News, VA
Full-time
Onsite
Mid Level
3+ years expQualdoc is a fast-paced manufacturing company seeking a skilled Bookkeeper to join their administrative team. This role is vital for maintaining accurate financial records, processing transactions, managing payroll support tasks, and assisting with general office duties.
Document ManagementStaffing AgencySupply Chain Management
Responsibilities
Process and reconcile accounts payable and accounts receivable
Verify vendor bills using receiving paperwork and internal ERP software
Enter and pay vendor bills via check, ACH, or electronic methods
Maintain credit card and checking account balances
Reconcile monthly statements and file paid invoices
Create and send customer invoices; match with packing lists
Process customer receipts and prepare daily bank deposits
Track and report sales tax paid and owed
Perform collections by calling/emailing customers with overdue accounts
Maintain notes and records for CPA related to month/year-end close
Create asset files for newly acquired assets
Assist with annual insurance audits and documentation
Tally timecards and track employee vacation and holiday pay
Maintain attendance records
Assist employees with pay or benefit-related questions
Answer and route incoming calls on multi-line phone system
Provide administrative support to multiple departments and managers
Type routine correspondence and complete reports or forms
Research vendors, equipment, and best practices using online tools
Maintain document retention and archive prior-year records
Take meeting notes during employee or management meetings
Light workspace organization/cleaning as needed
Assist with scheduling, greeting visitors, and maintaining company calendar
Qualification
Required
3 years of experience in bookkeeping, A/P, and A/R
QuickBooks experience required
Payroll and timekeeping support experience required
Basic understanding of general ledger accounts
Proficiency in Microsoft Excel, Outlook, and Word
Strong math skills and attention to detail
Excellent verbal and written communication
Ability to prioritize multiple tasks and meet deadlines
Strong sense of urgency and accountability
Comfortable with using customer/vendor portals
Ability to maintain strict confidentiality in financial and personnel matters
Excellent attendance and ability to work independently
Team player with a professional, results-driven attitude
Fast learner and highly organized
Company
Qualdoc
Qualdoc provides quality documentation review, supply chain management, industrial staffing solutions, and supplier validation services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Thomson Silvers
CFO
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