Vaulted Deep · 1 month ago
Office Manager
Houston, TX
Full-time
Onsite
Mid LevelVaulted Deep is a waste management company focused on carbon removal. As the Office Manager, you will provide high-level administrative support to the executive team while overseeing facilities and operational processes to ensure smooth day-to-day operations.
Energy EfficiencyEnvironmental EngineeringWaste Management
Responsibilities
Support executive workflows through calendar management and meeting coordination across multiple time zones (including Vaulted’s Leadership team weekly syncs and quarterly retreats, board meetings, etc.)
Maintain an organized, professional, and well-supplied office environment. This includes managing office vendor relationships, building operations, equipment, snacks, mail, and general facility needs. The first few months will involve hands-on coordination and oversight of office décor updates and facilities improvements
Coordinate company events, including team meals & celebrations, offsites & All Hands (in conjunction with Founders’ Associate), Leadership retreats, board meetings, and holiday events. Duties include calendar management, logistics, and day-of execution
Refresh key internal assets (such as onboarding materials, PowerPoint templates, website content updates, approved photo/media libraries) to ensure information is current, accurate, and aligned with company standards
Manage and procure company swag, business cards, new-hire welcome packages, employee gifts & recognition items (including related communications), and other key company culture-building tasks
Source and manage vendors across a range of services (i.e., photography, website design, event support, etc.), ensuring timely procurement and coordination for team needs
Qualification
Required
Proven experience in office management, operations, executive assistance, or similar administrative roles
Excellent time management, organizational and multitasking skills – ability to shift priorities without losing attention to detail
Ability to work independently, maintain confidentiality, and operate with discretion when supporting executives
Proficiency with common office software such as Microsoft Office Suite
High reliability and timely execution style, especially around recurring time-sensitive responsibilities (onboarding, calendar upkeep, events planning, office operations)
Strong written and verbal communication skills, including comfort and professionalism interacting with internal stakeholders, vendors, and board members
A people-centric mindset to strengthen an environment where Vaulters feel supported, equipped, and inspired to achieve their goals
Company
Vaulted Deep
Vaulted Deep provides proven technology solutions for permanent carbon removal to promote local environmental and community health.
Founded in 2023
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$40.3MKey Investors
Prelude VenturesLowercarbon Capital
2024-10-02Series A· $32.3M
2023-09-07Seed· $8M
Leadership Team
Julia Reichelstein
Co-Founder & CEO
Recent News
2025-10-12
Company data provided by crunchbase