Boutin Jones Inc. · 2 months ago
Corporate/Transactional Legal Secretary
Sacramento, CA
Full-time
Onsite
Senior Level
5+ years expBoutin Jones Inc. is seeking a friendly and experienced Corporate/Transactional Legal Secretary to provide direct support for attorneys. The role requires performing various secretarial and clerical duties, managing communications, and maintaining electronic records and calendars.
AgricultureConsultingLegalReal Estate
Responsibilities
Performs secretarial and clerical duties
Processes mail daily
Handles phone calls for attorneys and paralegals
Responds to and generates email messages
Drafts routine correspondence and documents on own initiative for approval by attorneys
Schedules appointments and other events
Receives clients arriving for appointments (including beverages)
Maintains electronic calendar for attorneys and self
Enters attorneys’ time electronically
Makes travel arrangements, hotel reservations and continuing education registrations for attorneys
Familiarity with law libraries
Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements
Familiarity with Internet usage
Performs conflicts checks for potential new clients and existing clients
Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary
Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents
Opens New Client / Matters in accordance with firm procedure
Creates and maintains files, keeps records and prepares reports as requested
Performs other duties as required
Qualification
Required
High school graduate
Five+ years of experience
Three years as a transactional secretary or paralegal in a law office or law-related office
Computer skills to meet standards of accuracy and speed set by this office
Exceptional spelling, grammar and punctuation
Basic ability in math and report keeping
Team spirit attitude
Ability to meet and communicate with people pleasantly
Willingness to help with coverage
Windows 10 Pro
Proficiency in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint
Experience with document management system
Experience with document comparison software
Experience with document formatting software
Experience with electronic calendaring and docketing
Experience with Foxit / PDF Pro
Experience with Scanning/OCR software
Experience with time entry software
Preferred
Completion of at least two years of college or vocational school
Familiarity with law libraries
Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements
Familiarity with Internet usage
Benefits
Competitive pay and benefits
Company
Boutin Jones Inc.
Since the firm was established in the mid-1990s, Boutin Jones has held true to its founding principle—provide clients sophisticated legal expertise coupled with extraordinary personal attention.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tod Fogarty
partner
Recent News
Sacramento Business Journal
2023-10-10
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