The HeadHunter Global · 1 month ago
Account /Office Admin
Miami, Florida, United States
Full-time
Onsite
Entry, Mid Level
2+ years expThe Headhunter Group is an innovative Staffing and Recruiting Company expanding into the U.S. market. They are seeking a proactive and detail-oriented Account/Office Administrator to manage administrative and accounting tasks, ensuring smooth office operations in a fast-paced construction environment.
Staffing & Recruiting
Responsibilities
Maintain accurate financial records, including accounts payable/receivable and expense tracking
Prepare invoices, purchase orders, and payment follow-ups
Support payroll processing and employee expense reimbursements
Assist in budget preparation and financial reporting
Coordinate with external accountants to ensure compliance with U.S. accounting standards
Manage daily office operations, supplies, and vendor relationships
Prepare correspondence, reports, and presentations as needed
Maintain organized filing systems (digital and physical)
Support onboarding of new employees and maintain HR-related records
Schedule meetings, manage calendars, and assist with travel arrangements
Provide administrative support to project managers and site teams
Assist with contract administration, compliance documents, and project records
Ensure timely submission of permits, insurance certificates, and other project documentation
Qualification
Required
24 years of experience in office administration or accounting, preferably in construction or related industry
Strong knowledge of QuickBooks, MS Office Suite (Excel, Word, Outlook), and cloud-based tools
Excellent organizational and multitasking skills
Strong written and verbal communication skills
Ability to work independently and as part of a team in a fast-paced environment
Preferred
Bachelors degree in Business Administration, Accounting, or related field
Benefits
Competitive salary based on experience.
Opportunities for growth in a rapidly expanding U.S. operation.
Collaborative and supportive work environment.
Exposure to both accounting and project administration functions in the construction industry.
Company
The HeadHunter Global
Charting the future of global HR solutions with a prime focus on EOR, we are your strategic partner in executive search, headhunting, and bespoke staffing services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase