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Federation of American Scientists · 1 month ago

Manager, Payroll and Benefits

Washington, DC

Full-time

Onsite

Mid Level

$70K/yr - $82K/yr

4+ years exp

The Federation of American Scientists is searching for a Benefits & Payroll Manager to join our People & Culture team and play a key role in supporting our employees and ensuring financial accuracy behind the scenes. In this position, you'll handle benefits administration and reconciliation, contributing to a broad range of administrative and payroll tasks that keep our operations running smoothly.

Non Profit

Responsibilities

Administer employee benefits programs, including health, dental, vision, life, disability, FSA/HSA, retirement, and leave programs

Manage open enrollment, employee eligibility, and benefit plan changes throughout the year

Serve as the primary point of contact for benefits-related inquiries and issue resolution

Collaborate with insurance brokers and benefit vendors to ensure smooth operations and service delivery

Coordinate benefits education sessions and communications to enhance employee understanding and engagement

Stay abreast of industry trends and best practices in human resources management and make recommendations for continuous improvement

Audit and maintain accurate benefit use and accruals. Facilitate audits by providing records and documentation to auditors

Reconcile benefits invoices and payroll deductions monthly, including COBRA enrollments and terminations, 403b contributions, FSA accounts and others

Manage and process semi-monthly payroll for all FAS employees, ensuring accuracy, timeliness, and compliance with federal, state and local laws

Maintain payroll records, deductions (for benefits, retirement, garnishments), and tax withholdings in accordance with legal requirements

Reconcile payroll accounts and collaborate with Finance on reporting, audits, and budgeting

Administer wage adjustments, retroactive pay, and off-cycle payments as needed

Ensure compliance with FLSA, IRS regulations, and other applicable wage and hour laws

Liaison with payroll vendors to ensure payroll tax returns are filed timely and maintain accurate payroll tax records

Review and update payroll-related policies and procedures for clarity and compliance

Assist People & Culture with onboarding/entry of the open enrollment processes for new employee benefits and payroll

Ensure all payroll and benefits programs comply with applicable laws (ACA, ERISA, COBRA, HIPAA, FMLA, etc.)

Prepare and file required reports such as ACA filings, 403(b) or 401(k) contributions, and benefits audits

Qualification

Payroll administrationBenefits administrationExcelHRIS softwareCertified Benefits ProfessionalAnalytical skillsCommunication skillsInterpersonal skillsNegotiation skillsProblem-solving skills